• Point of contact and lead organizer for all events and support for faculty recruitment.
• Proactively identify solutions to complex issues prior to occurrence requiring significant innovation and creativity to ensure positive outcomes.
• Ability to manage issues and last minute developments related to events and recruitment as they occur to ensure seamless operation.
• Represent the Cancer Center in communication with management, external departments, faculty, potential faculty recruits and stakeholders in regards to events and recruitment.
• Scheduling and organizing all special seminar, seminar series and meetings in the UACC.
• Organize and send out announcements for all internal meetings related to UACC.
• Support faculty recruitment.
• All related activities to these events, such as advertising, travel arrangements, hotel and dinning accommodations, audio-visual needs, reimbursements and honorarium.
• Planning, tracking and maintaining the budget for the all UACC events and recruitment.
• Planning and organizing the annual retreat with PI representatives.
• Planning and organizing the holiday party.
• Be on hand during events to help with the event.
• Drafting and sending invitation letters and initiating contacts with guest speakers, generate
  correspondence to facilitate their visit, reach out to UACC faculty to develop and organize
  schedules for seminars.
• Contacting vendors and set up food for all UACC events.
• Work in coordination with Project manager, Senior Leaders and Administrator to facilitate a 
  seamless progression of all events.
• Enter and update the information regarding the seminars, special seminars, program meetings.
• Enter and update the information regarding all internal UACC meetings
• Responsible for room reservations.
• Collaborate with other departments on ad hoc basis project.

• Draft letters and initiate contact with speakers.
• Generate correspondence to facilitate visit.
• Responsible for lodging accommodation reservations.
• Process all reimbursements.
• Create and print all advertisement materials associates with events.
• Contact vendors and set up of food and audio-visual equipment.
• Reach out to UACC faculty to develop and organize schedules for seminars.
• Be on hand during events to help with the event production.
• Work with Administrator on an ad hoc basis project basis.
• Collaborate with Project Manager on an ad hoc basis, project basis.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to regularly work a flexible schedule to include nights and weekends.
• Excellent written, verbal, and presentation skills.