General Description

Temporary Clerk assists with the secretarial/clerical functions specific to the offices of the Vicar General and the Chief Operating Officer.

Specific Duties/Responsibilities

The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.

• Greet all guests in a professional manner to the Office of the Archbishop
• Answer phone calls professionally, take messages, and transfer calls efficiently.
• Prepare letters of suitability for priests ministering outside the Archdiocese of Newark.
• Prepare letters for priests granting and withdrawing faculties.
• Prepare routine correspondence, and complete filing, photocopying, and faxing for the VG and COO.
• Collaborate with other office staff in providing back up and support of the office operations.
• Other duties as assigned.

Qualifications/Skills

• Practicing Catholic
• Ability to maintain confidentiality
• Excellent organizational skills, e.g., time management in prioritizing tasks
• Excellent written and verbal communication skills, i.e., preparing/proofreading correspondence and speaking with clergy, religious and laity
• Proficient in Microsoft 365 software (Outlook, Word, Excel, Teams, Forms); and with operation of fax and copy machines

Education and/or Experience (Preferred)

• An associate degree preferred
• Previous experience in a customer service environment preferred
• Previous experience using CRM software (Microsoft Dynamics, Salesforce, Zendesk) preferred
• Minimum five (5) years of comparable work experience in a Catholic institution preferred

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Job Types: Part-time, Temporary

Pay: $17.00 - $20.00 per hour

Expected hours: No more than 28 per week

Schedule:

• Monday to Friday

Work Location: In person