Position Title: Order Management & Contract Compliance Analyst

Location: Virtual, United States

Employment Type: Full-Time

Onsite, Remote or Hybrid: Remote

Department: Contracts

Hiring Manager: Director, Contract & Order Management

Travel: Minimal (Up to 5%)

COMPANY SUMMARY:

Here at Aprimo, our mission is to empower the marketing organizations of today to build the brands of tomorrow. Aprimo is a pioneer of the marketing resource and digital asset management space, and we deliver an innovative, industry-leading SaaS solution that changes the way companies like AT&T, National Park Foundation, Laborie, and Bank of America work, create, collaborate, and learn in order to deliver exceptional brand experiences at scale.

Aprimo helps enterprises unleash the power of their content by providing a marketing automation software and digital asset management software that manages the behind-the-scenes activities involved in marketing. Our product allows companies to manage content planning, creation and distribution all in one place, store content and media in a shared repository, and receive in-depth insights into how content performs.

Founded in 1998, Aprimo has five offices internationally, including Chicago headquarters, and offers a flexible work-from-home/remote-work policy.

Named a Leader in Digital Asset Management (DAM) and Marketing Resource Management by Forrester and winner of the 2021 Tech Cares Award for our work with Aprimo HELPS, we build on the power of our people to make an impact both in our industry and in our communities.

POSITION SUMMARY:

We are seeking a highly organized and detail-oriented Order Management & Contract Compliance Analyst to join our team. As a Order Management & Contract Compliance Analyst, you will be responsible for managing, drafting, and reviewing various contracts such as Order Forms and Statements of Work for our organization. You will work closely with internal stakeholders such as legal, sales, and finance teams, as well as external clients and partners to ensure that contractual arrangements are documented clearly and accurately.

WHAT YOU WILL BE RESPONSIBLE FOR:

• Create comprehensive order documents that accurately reflect the products and services being offered. This includes detailed pricing structures, service descriptions, and any additional terms and conditions.
• Calculate fees accurately based on various parameters such as term duration including pro-rated terms, item quantity, variable discounts, and scalable increases for annual growth.
• Work closely with Sales, Legal, and Finance teams to ensure alignment on pricing, terms, and legal compliance aspect of order documents. Collaborate effectively to resolve any discrepancies that may arise.
• Demonstrate exceptional organizational skills.
• Draft and review Contracts, ensuring compliance with company policies and legal requirements.
• Supports contract negotiations with customers, partners, or suppliers.
• Understanding of legal principles and regulations relevant to commercial transactions to review
• Examines supporting materials and agreement documents related to contracts and provides guidance on contract terms and conditions.
• Maintains accurate records of all order documents and related supporting documentation to ensure compliance with reporting and regulatory requirements.
• Ensure contracts are properly stored and easily accessible to relevant stakeholders.
• Maintain confidentiality of all contracts.
• Ensure contract execution in accordance with Company policy.

CANDIDATE QUALIFICATIONS & WHY YOU’RE A GREAT FIT FOR THE ROLE:

• The Essentials
  • A minimum 4 years of proven experience with order management contracts in a similar role is required
  • Proven ability and proficiency with Microsoft Word to draft, understand, and format order documents is required
  • Prior experience with software licensing or SaaS is required (ideally a minimum of 2 years of SaaS experience)
  • Working knowledge of the relationship between legal and finance within contracts, including a comprehensive understanding of software revenue recognition and its application in the context of order documents
  • Proficiency in math and the use of Microsoft Excel for important tasks such as calculating total contract value, determining payment schedules, reviewing pro-rated values, and analyzing any discounts granted
  • Understanding of professional services, recurring support services, and subcontracting of services is highly preferred
• Additional Successful Qualities
  • Strong analytical skills with attention to detail and accuracy is critical in this role
  • Extremely strong and professional communication skills – written, verbal, and presentation – are required
  • Comfortable and confident in being camera facing and always being professionally presentable
  • Embodies the five core values of Aprimo: responsibility, integrity, passion, innovation, and customer success
  • Self-starter mentality with the ability to work independently and as part of a team.
  • Familiarity with NetSuite, Open Air, Adobe Acrobat, and Salesforce.com a plus.

APRIMO CULTURE & WHY YOU’LL LOVE WORKING HERE:

• Aprimo offers a forward-thinking, progressive and employee-first culture that is based in both collaboration and flexibility with team members who are friendly, intelligent and enthusiastic people that are committed to the product and mission here at Aprimo.
  • With 5 offices worldwide and teams spread throughout the US, EMEA and Philippines, our multicultural teams work cross-departmentally and across continents and cultures towards a shared goal.
  • We offer a diverse environment that promotes DEI efforts, values multiple perspectives and fresh thinking and which includes Aprimo HELPS, an employee resource group (ERG) that is dedicated to giving back to our local communities
• Through its relaxed environment, Aprimo embodies a more casual “Silicon Valley” atmosphere.
  • We have a casual dress code that allows employees to express themselves as individuals and which fosters a creative and free-thinking approach to problem solving and business solutions. And it also allows us to wear hoodies and shorts during internal meetings.
• Unlimited PTO, flexible work schedules and all positions allowing for either entirely remote or hybrid working arrangements create a deeply rewarding work-life balance.
  • Our unlimited PTO encourages employees to take time off to un-plug, rest, and recharge.
  • With flexible work schedules, employees can attend to personal matters, such as stepping away to pick up their children from school or to get a much-needed haircut.
  • In a recent internal survey, 89% of staff cited work-life balance as being one of the most rewarding aspects of working at Aprimo!
• Part of the key to our success is that team members are not only successful at collaboration and open communication, but that they are also given a great deal of autonomy and freedom in their own individual roles.
  • Our culture is not a micro-managing environment – rather, employees are encouraged to be self-starters, to voice new ideas, and to exercise ownership in their individual roles.
  • As such, individual team members can leave a lasting impact and footprint within the organization – in fact, our average employee tenure is 7.7 years.
• Aprimo employs a “choose your own adventure” approach to career advancement.
  • Staff members are not siloed into roles and for many of our teams there is no set ladder that one needs to climb to achieve growth and promotion.
  • Rather, we emphasize an organic approach to career development in which employees can and do frequently transition into newly created roles within their own teams or transition into other departments based on their interests in exploring new skills and responsibilities.
  • For additional learning and development, we recently rolled out Udemy, which is an online learning platform that employees have access to and which features over 200,000 courses on a wide variety of business topics.

APRIMO BENEFITS WE OFFER:

• Bonus program that pays out quarterly
• Competitive benefits coverage that begins on the first day of employment, and includes:
  • Medical benefits with low premiums and choice of two programs (PPO or High Deductible)
  • Dental benefits with choice of two programs (PPO or HMO)
  • Vision benefits program
  • Health savings account (HSA)
  • Flexible spending accounts (FSA) for medical care, dependent care, and commuter/transit benefits
  • 401(K) savings plan that matches the first 4% of compensation at 100%, and the next 2% at 50%
  • Basic life insurance covered at 100% and twice the base salary, with additional voluntary/optional coverage available
  • Disability insurance covered at 100% for 10 weeks for short term disability and covered at 50% for long term disability
  • For both biological and adoptive parents, maternity leave is paid at 100% for up to twelve weeks and paternity leave is paid at 100% for two weeks
  • Employee Assistance Program (EAP) that provides employees with mental health resources and therapy consulting

PHYSICAL REQUIREMENTS:

• Must be able to remain in stationary position, often standing or sitting for prolonged periods and performing sedentary work that primarily involves sitting/standing
• Must be able to move about to accomplish tasks or moving from one worksite to another
• Must be able to perform light physical work that includes lifting or moving objects up to 20 lbs. or medium work that includes moving objects up to 50 pounds on occasion
• Must be able to communicate with others to exchange information, including conveying detailed or important spoken instructions to others accurately, loudly, or quickly
• Must possess the ability to receive detailed information through oral communication at normal speaking levels
• Must be able to repeat motions that may include the wrists, hands and/or fingers (i.e., repeated typing, etc.)
• The worker is required to have close visual awareness to perform an activity and to assess the accuracy, neatness and thoroughness of the work assigned, such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.

EEO STATEMENT:

Aprimo provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identification, national origin, age, disability or genetics. In addition to federal law requirements, Aprimo complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ADA STATEMENT:

Aprimo is required to make a reasonable accommodation to the known disability of a qualified applicant or employee if it would not impose an "undue hardship" on the operation of the employer's business. Undue hardship is defined as an action requiring significant difficulty or expense when considered in light of factors such as an employer's size, financial resources and the nature and structure of its operation.