Position Overview

The Project Coordinator serves as a liaison between the Project Management, Sales and Scheduling teams. This person is the functional lead of the support team, and will be involved in the formulation of the information gathering for project quoting, phasing strategy and schedule. This role is a high-energy individual who thrives in a fast-paced, non-structured environment, who has a sense of urgency and strong time management skills, who is detailed oriented and effectively collaborates with diverse personalities.

PRIMARY DUTIES AND RESPONSIBILITIES

• Collaborate with Project Managers, Sale and Contractors to ensure project success
• Prepare and submit project documentation, including sign offs, job completion pictures and progress reports
• Conduct site visits, as needed, to inspect construction work and address any issues or concerns
• Communicate effectively with all stakeholders involved in the construction process
• Fulfill other project-related duties as needed to support the team
• Confirm scheduled jobs dates and times for weekly updates with customers, job sites and sub-contractors.
• Request the job sign offs/install packets from customers to send to sub-contractors.
• Make sure sub-contractors have proper customer specific sign offs and install packets prior to job starts.
• Collect jobsite pictures for Anabel to use on social media
• Communicate with sub-contractors when needed
• Compile prestart summaries with all points of contact for the job. Installer, MHIG, onsite end user, customer, etc.
• Compile post job summaries from customers so how things went and how we can be better.
• Assist in entering new RFQ’s on ZOHO and get job number, create file under the customer on M drive, send rfq’s to installers, put installer quotes in correct job files.

EXPERIENCE & EDUCATION

• 4 years’ experience in the material handling, construction field
• Must possess valid Drivers’ License.
• Proven experience in construction administration or project management
• Strong knowledge of construction estimating, build processes, project management, and project scheduling
• Excellent time management and organizational skills
• Ability to work well under pressure and meet deadlines
• Strong attention to detail and problem-solving abilities
• Effective communication skills, both written and verbal
• High School Diploma or GED required.

TECHNICAL/COMPUTER SKILLS

• Proficient in Microsoft Office products – Outlook, Teams, Excel, and Word

SKILLS REQUIRED

• Excellent oral and written communication skills.
• Self-motivated and ability to multitask
• Excellent judgment and solid decision-making skills
• Detailed oriented and works with a high degree of accuracy
• Ability to tactfully handle stressful and difficult situations
• Possess strong problem-solving skills
• Knowledge of mechanical equipment and installation
• Ability to read drawings and visualize details in three dimensions
• Must be Bi-lingual speaking, Spanish preferred

PERSONAL QUALITIES/TRAITS

Team Player Dependable

Positive Attitude Customer Focused

Ethical and Honest Productive

Motivated Adaptability

Punctual

ENVIRONMENTAL/PHYSICAL FACTORS

• This position works primarily in a remote home office environment, some possible travel
• This position requires, at times, working in a warehouse, manufacturing, distribution and industrial environments or others based on contract.
• This position requires ability to lift 35 lbs.