· Manage all aspects of procurement operations within Dental Clinic and Dental Lab, ensuring seamless acquisition of supplies and equipment.
· Develop and execute procurement plans to optimize costs while maintain a delicate balance between quality, necessary quantity and availability of supplies.
· Maintaining supplier relationships.
· Manage invoice processing, tracking meticulously, and maintaining up-to-date records for financial transparency.
· Systematically file invoice by type, location and period.
· Segregate Clinic and Lab invoices by location for weekly submission to the finance department.
· Monitor and analyze location – specific budgets, providing comprehensive monthly expense reports.
· Foster strong communication channels with clinic assistants and Lab team to proactively identify material needs and mitigate potential shortages.
· Supervise the entire inventory lifecycle, navigating from requisition to final delivery. Receive supplies.
· Work closely with assistants and the responsible professional for the operatory room’s fulfillment, ensuring smooth operations.
· Conduct regular and through inventory assessments to optimize stock levels and minimize wastage effectively.
· Requesting quote/invoice, evaluate for approval request.
· Coordinate purchases, deliveries and ensure supplies are available, minimizing the need for express delivery and avoiding express delivery costs.
Requirements:
· Excellent Time Management
· Proficient understanding of inventory methodologies, vendor relationship management, and inventory optimization.
· Exceptional Organizational Skills
· Strong Problem-Solving Skill
· Strong ability to thrive under pressure.
· Proficiency in utilizing spreadsheet, inventory management and reports.
Competencies:
· Proactivity: Anticipate and address inventory of supplies needs, ensuring uninterrupted supply chain operations.
· Problem- solving: Identify and resolve operations -related, always maintaining operational efficiency.
· Results-driven: Maintain focus in improvements of operation.
· Adaptability: Navigate through dynamic environments and evolving requirements, adjusting strategies to meet changing demands effectively.