One of the nation's largest and most dynamic nonprofit civil engineering associations is currently searching for a motivated association professional to coordinate a variety of association management tasks necessary to efficiently operate the technical units of the American Society of Civil Engineers (ASCE), including meetings coordination, committee management, and governance support for the Coasts, Oceans, Ports, and Rivers Institute and the Environmental and Water Resources Institute.

Responsibilities include:

• Coordination of Institute Awards
  • Collecting addresses, filling out notification of selection forms
  • Ordering and mailing award certificates
  • Awards spreadsheet maintenance
• Coordinating room reservations and meeting requirements for Leadership Summits
• Administration of Institute Fellows programs
  • Issuing call for nominations
  • Convening Fellows committee, scheduling, invites, etc
  • Sending out notifications of selection
  • Maintaining historical data of Fellows
• Support of Governing Board election cycles
  • Issuing call for nominations
  • Convening nominations and elections committee, scheduling, invites, etc
  • Coordinating with third party election vendor
  • Maintaining historical data of elections
• Monitoring and maintaining inboxes and responding or forwarding inquiries
• Coordination of EWRl's Visiting International Fellowship program
  • Coordinate with Fellowship committee
  • Collecting headshots, bios for inclusion in awards program
  • Assisting conference manager with prize money distribution
• Maintaining and updating member records, rosters, and ASCE's Official Register
• Preparing and processing travel reimbursements
• Assisting with membership renewals

The ideal candidate will have:

• Bachelor's degree or equivalent broad knowledge in a specialized field
• 1-2 years' experience (preferably in an association) providing administrative support
• Experience in event planning, and strong marketing and graphic design
• Strong interpersonal, organizational, technology and communication skills
• Intermediate to advanced proficiency in MS Office
• Desire and willingness to travel

The American Society of Civil Engineers (ASCE) is a leading nonprofit professional membership association dedicated to the advancement of civil engineering to protect the health, safety, and welfare of the public good.

To accomplish ASCE's mission, ASCE staff works together as a team, based on a foundation of trust, striving for individual and organizational excellence. To achieve our shared goals, we maintain a relentless focus on members and a commitment to continuously grow and improve individually and collectively.

We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results. All qualified candidates including historically excluded individuals, protected veterans, women, and individuals with disabilities are encouraged to apply.

Based in Reston, VA, this position has hybrid work from home flexibility in the Northern VA/DC Metro area a couple days a week.

For consideration, submissions of interest must contain a resume and cover letter