• Fulfills contracted events; manages pre-event to post-event activities.
• Plans the scope of the customized event not limited to time, program, space, equipment, audio visual needs, logistics, staffing, and associated costs.
• Schedules and conducts site visits, including pre/post-convention walkthroughs.
• Solicits bids to create customized menus, event concepts and innovative décor elements.
• Creates, administers, and approves event orders, vendor proposals, and schedules.
• Creates annual budget and ensures adherence to approved limits.
• Updates and verifies accuracy of profit and loss (P&L) statement; ensures delivered services are represented.
• Manages staffing, labor, vendors, and supplier activities throughout the event; resolves issues.
• Ensures venue policies, procedures, and quality standards are adhered to by staff, labor, vendors, and suppliers.
• Develops standard operating procedures for service delivery; assesses performance in all phases of service delivery, identify areas of improvement, and administer proper training and development.

• Collaborates with marketing team to develop marketing collaterals and online presence.
• Develops ad hoc reporting not limited to financial and services activities.
• Validates and submits invoices for payment.
• Reconciles credit card statements.

• Knowledge of independent venues, preferred.
• Advanced skills proficiency MS Word, Excel, and Outlook.
• Proficient in menu planning, and food and beverage management practices.
• Skilled at maintaining close partner relationships, while ensuring a best-in-class service for both the client and event attendees.
• Ability to travel within and outside of the Las Vegas, NV market.
• Ability to work extended hours, nights, and weekends.

• Bachelor’s degree (Hospitality, Event Management, or Business)
  • Degree may be substituted with a combination of education and/or experience in a similar setting.
• 2 years of experience in overseeing events to ensure they run smoothly, not limited to event vendors, suppliers, caterers, security, and other related functions.
• 2 years of event planning experience in the events, venue, or hospitality industry.

• Experience with client relation management software or event diagramming, seating, and design platforms; TripleSeat and/or Social Tables is a plus.

• Non-Gaming License
• TAM License (Techniques of Alcohol Management)
• Food Handler Safety (Southern Nevada Health Card)

• This position does not have direct reports.

• Internal: Key stakeholders at MEET Las Vegas and American Payroll Association.
• External: Caterers, Labor, Service Providers, Suppliers, and Vendors.

• Adaptability - Adapts to changes in the work environment; able to deal with frequent change, delays, or unexpected events.
• Analytical - Synthesizes complex or diverse information; collects and researches data.
• Business Acumen - Understands business implications of decisions.
• Change Management - Develops workable implementation plans; monitors transition and evaluates results.
• Ethics - Works with integrity and ethically; upholds organizational values.
• Initiative - Seeks increased responsibilities; looks for and takes advantage of opportunities.
• Innovation - Meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas.
• Interpersonal Skills - Maintains confidentiality; works well individually or collaboratively.
• Judgment - Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process.
• Leadership - Exhibits confidence in self and others; effectively influences actions and opinions of others; accepts feedback from others.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Demonstrates group presentation skills; participates in meetings
• Organizational Support - Follows policies and procedures; supports organization's goals and values.
• Planning/Organizing - Prioritizes and plans work activities; sets goals and objectives.
• Problem Solving - Gathers and analyzes information skillfully; resolves problems involving several concrete variables in standardized situations.
• Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.
• Quality Management - Demonstrates accuracy and thoroughness.
• Strategic Thinking - Develops strategies to achieve organizational goals; identifies external threats and opportunities; adapts strategy to changing conditions.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; able to read and interpret written information, complex instructions, short correspondence, and memorandums; writes correspondence, develops storyboards and outlines production plans.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.