Legal Specialist
This position provides legal administrative support for multiple attorneys within the Office of the General Counsel. Position requires high level of accuracy, confidentiality, and muti-tasking abilities. This includes carrying out vital administrative tasks for the department within your specialized area supporting in house counsel.
Position will be responsible for entering and maintaining legal files and organizing documents in a centralized system, reviewing files for accuracy, following court rules, codes, and deadlines, and responding to inquiries within your specialized unit.
Demonstrates professionalism, technical skills, and ability to handle multiple tasks in an organized, efficient manner. Ensuring that files are properly handled, tracked, and responded to in a timely manner while staying up to date on current processes and procedures. Assist with providing coverage where needed.
This role also requires extensive coordination and communication with business units, internal departmental staff, and attorneys to provided quality legal support team members where applicable.
Responsibilities:

• Manage attorney calendars including scheduling meetings through Teams and Outlook. Resolve calendar conflicts when necessary.
• Prepare, in compliance with court rules, legal documents relating to legal matters.
• Prepare and deliver contract memos to internal business units and other personnel on behalf of Office of the General Counsel (OGC).
• Work with Human Resources and other business units to obtained needed documentation.
• Manage attorney electronic and hard files, open new physical files as requested, create and save new case files in our internal systems.
• Make necessary corrections, update information, and respond to inquiries.
• Facilitate ordering of supplies for attorneys.
• Facilitate and process travel and expense reimbursements.
• Open necessary service request or facilities requests for assigned attorneys.
• Log attorney assignments, cases and update all tracking logs.
• Mailings including FedEx and First-Class Mail.

Qualifications:

• High School diploma, GED, or equivalent certificate required. Post-secondary business program preferred.
• Minimum of three to five years related legal secretarial and/or legal experience required.

• Minimum typing speed of 35 - 60 corrected words per minute preferred.
• Excellent oral and written verbal communication skills.
• Experience using accepted legal support and office organization practices.
• Proficient in Microsoft Word and Outlook.
• Advanced ability to compose, prepare, proofread, and type correspondence required.
• Moderate general knowledge of legal terminology and court procedures.
• Strong behavior competencies related to results orientation, customer service, continuous improvement, teamwork and collaboration, and value of diversity highly desirable.
• Notary Public or willingness to become a Notary Public desirable.

The starting pay range for this position is:
$27.48 - $36.64
Additionally, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance.
Remarkable benefits:
•Health coverage for medical, dental, vision
•401(K) saving plan with company match AND Pension
•Tuition assistance
•PTO for community volunteer programs
•Wellness program
•Employee discounts
Auto Club Enterprises is the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity - we win. All of Us! With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.
"Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value."
AAA is an Equal Opportunity Employer
The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.