The American Alliance of Museums is seeking an Assistant Manager, Meetings & Events that will support
the planning and execution of AAM’s meetings and events—including in-person and virtual conferences
and online learning such as webinars—that are designed to share knowledge and expertise, provide
opportunities for developing professional connections between peers, and highlight the important role
museums play in our local communities and the world. This includes three of AAM's signature events—
the AAM Annual Meeting & MuseumExpo, the largest annual gathering of museum professionals in the
world (with an annual attendance of 3000-5000); Museums Advocacy Day (with an annual attendance of
300-500); and the virtual Future of Museums Summit (800 attendees in 2023, its inaugural year).
About the Position: The assistant manager is responsible for supporting the logistics for these, and
additional events that may occur from time to time, including executing project plans, strictly adhering
to timelines and deadlines, collaborating with internal and external stakeholders, and coordinating
related services (e.g., registration, meeting space, accommodations, food & beverage, audiovisual &
tech, accessibility). The position may support the management of temporary staff, volunteers, and/or
contract support. The coordinator is a detail-oriented and collaborative project manager who works
across the Alliance under the supervision of the Director, Meetings & Learning Programs. The starting
salary $60k. Hybrid work options are available. Must be local to the DC, Maryland, and Virginia metro
area. Hybrid work options are available.
Skills and Qualifications: The ideal candidate for the Assistant Manager, Meetings & Events position
should have previous experience in educational, association, or not-for-profit environments, with a
strong background in meetings and/or event registration. They should possess prior project
management experience, demonstrating keen attention to detail and the ability to manage multiple
projects concurrently from initiation to completion. Financial management skills, including reconciling
invoices and budget tracking, are crucial, as is the ability to read contracts. Exceptional organizational
skills, effective time management, and excellent oral and written communication skills are essential for
effective collaboration with colleagues, vendors, members, and stakeholders. The candidate must excel
in both independent work and team collaboration, demonstrating initiative, self-motivation, and a
commitment to diversity, equity, accessibility, and inclusion. An interest in or familiarity with museums is
preferred. Additionally, the candidate should be willing to travel approximately 3-4 times annually to
fulfill the role's requirements.
How to apply: To encourage a broad pool of candidates with various backgrounds to apply and to foster
an equitable recruitment process, we are applying some principles of “blind hiring.” Please follow the
directions below when submitting your application materials:

• Submit a single document in PDF or Word containing a cover letter and resume to: hr@aam-us.org,

using “AM, Meetings and Events " in the subject line. Please do not include your name or address. Please
include education but omit school names and graduation years. Include your email address as the only
personal identifier. Please include your salary requirements and availability to start.

• As part of your cover letter (no more than two pages), provide examples of how you have successfully

managed large scale events/meetings for an organization.
Complete applications received by March 29, 2024 will receive full consideration. Candidates who are
selected for further screening will be contacted by email within two weeks after this deadline. Due to the
large number of applications AAM receives, we will only contact candidates selected for further
screening. Please contact Human Resources at hr@aam-us.org if you need accommodation in submitting
your application.
About the Alliance: The American Alliance of Museums, a 501(c)(3) non-profit organization, is a trusted
leader, partner, and advocate for museums and works to build a field that includes dynamic and diverse
individuals, institutions, and communities. With a budget of $10M, the Alliance provides leadership,
advocacy, and service to its membership and the museum field, which includes a broad range of
museums, from art to zoos. The Alliance is an equal opportunity employer and values a diverse
workplace. For more information, please visit www.aam-us.org