The American Academy of Dermatology is seeking a Coordinator, Exhibitions & Meetings Services located in our Rosemont, IL office responsible for providing project coordination and support of the logistical components of the technical exhibition and exhibit sales & promotional programs for the Annual and Innovation Academy Meetings. Provide support with all exhibitor communications (correspondence, marketing, and website), exhibitor registration, first aid, floral, coat/bag check, and other areas as needed. Support Regional Courses/Meetings exhibit programs and logistics, as required. 

About Us:

The American Academy of Dermatology (Academy), founded in 1938, is the largest, most influential, and most representative of all dermatologic associations. A sister organization to the Academy, the American Academy of Dermatology Association is the resource for government affairs, health policy and practice information for dermatologists, and plays a major role in formulating policies that can enhance the quality of dermatologic care.

With a membership of more than 21,180 members worldwide, the Academy is committed to: advancing the diagnosis and medical, surgical, and cosmetic treatment of the skin, hair, and nails; advocating high standards in clinical practice, education, and research in dermatology; and supporting and enhancing patient care for a lifetime of healthier skin.

To learn more about the Academy please visit our website at www.aad.org, or follow us on these social media outlets:

• Facebook (www.facebook.com/aadskin)
• TikTok (www.tiktok.com/@AADskin)
• Twitter (www.twitter.com/AADskin)
• Pinterest (www.pinterest.com/AADskin)
• Instagram (www.instagram.com/aadskin1) 

Responsibilities:

• Provide project coordination of exhibitor services including billing and financial procedures, correspondence related to booth logistics, annual review and updates to all related exhibitor policies and procedures (including Prospectus), update and maintain technical exhibitor databases, related files, and websites.

• Provide support of exhibitor registration & housing functions including annual review and update of exhibitor policies and web-based forms/sites.

• Provide logistical support to the Manager, Exhibitions & Meeting Services, with projects related to exhibit sales and the supplemental exhibitor promotional programs, including, but not limited to, Industry Theater Sessions, exhibitor suites and communications through Marketing.

• Coordination of Annual and Innovation Academy Meetings shipping logistics and distribution, first aid, floral, and coat/bag check.

• Assist with Annual and Innovation Academy Meetings signage.

• Interface with meeting vendors and hospitality community representatives as required.

• Assist in the coordination of annual exhibitor site visits to Annual Meeting future location(s).

• Coordinate exhibit-related projects in conjunction with department team members.

Requirements:

• Associate degree or equivalent experience with a minimum of four years of exhibits experience for a large medical association required.
• Experience C with Expocad, or floorplan management system, and Zendesk/customer service ticketing system, is preferred.
• Effective verbal/written interpersonal communication skills and organizational skills essential.
• Ability to exercise good judgment and basic reasoning skills to solve problems and build on prior experiences to resolve issues. Ability to work effectively with varied people to facilitate the completion of the work.
• Ability to think innovatively and apply thoughts to fundamental concepts. Proficiency in MS Office skills. Ability to organize, prioritize, and complete assignments and tasks accurately within established deadlines.
• Ability to work independently. Ability to execute projects under minimal supervision.
• Some travel to meetings required. 

We offer a competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment. More information about our compensation and benefits can be reviewed on the detailed job ad on our website.

The Academy offers a hybrid work environment; providing time in the office for in-person collaboration and the opportunity to work remotely for focus time. We are building a workplace where our employees are excited to come to work every day because of the culture that we are creating together — one of respect, transparency, and collaboration. A workplace in which we demonstrate care and commitment, celebration, community, and focused learning that contributes to the mission of advancing excellence in dermatologic care.

For immediate consideration please apply online at www.aad.org, scroll to the bottom of the page and follow the Employment link. EOE M/F/D/V