Overview

Responsibilities

Primary Job Functions:

• Greet visitors and identify visitor needs.
• Correspond with staff to serve visitors.
• Answer incoming calls.
• Make outgoing calls as needed.
• General clerical duties, including but not limited to:
  • Filing
  • Scanning
  • Sorting Mail
• Maintain office supplies.
  • Perform weekly inventory count.
  • Monitor inventory.
  • Place Requisitions for supplies as needed.
  • Re-stock inventory as supplies arrive.
  • Distribute orders to appropriate staff.
  • Reconcile orders against packing slip and communicate receipt to Purchasing.
• Record keeping
  • Assists with maintaining consumer documentation in appropriate database(s)
  • Assists with paperless initiative by maintaining and organizing electronic files.
• Supervision and consultation
  • Seeks supervision and consultation as needed.
  • Accepts and employs suggestions for improvement.
  • Actively works to enhance skills.
• Administrative and other duties as assigned.
  • Actively participates in Performance Improvement activities.
  • Completes assigned tasks in a timely manner.
  • Treats consumers and visitors with dignity and respect
  • Works in a cooperative manner with other AltaPointe employees
  • Follows AltaPointe policies and procedures.
  • Any other duties as assigned by supervisor.

Physical Requirements of the Job:

• Continuous sitting (extended sitting) up to 2 hours at a time until break or lunch
• Reaching forward to place paperwork on document stand
• Grasping to grab files/paperwork.
• Lifting up to 15 pounds
• Carrying up to 15 pounds to transport office supplies various distances in facility.
• Find manipulation/dexterity for data entry, writing and handling paperwork.
• Standing and walking frequently throughout shift and to various locations in the facility to file paperwork and put-up supplies.
• Forward reaching, reaching out to front, and overhead reaching with up to 5 pounds to 15 is performed when filing and maintaining supplies.
• Lifting various ranges from the floor to overhead throughout the day with up to 15 pounds (records and supplies)
• Step ladder climbing to access higher shelves for filing and stocking/retrieving supplies.
• Ability to stand for long periods of time, bend, stoop, kneel, crouch, and/or walk continuously throughout the workday.
• Must have visual acuity in at least one eye and manual dexterity.
• Any other duties as assigned by supervisor

Qualifications

High School graduate or the equivalent. Proficiency in Excel, Word, Adobe and Outlook. Ability to problem solve and carry out tasks independently; ability to respond to the needs of various upper management staff; good oral and written communication skills; and knowledge of the following must be demonstrated:

• Basic clerical skills
• Use of standard office equipment, including computers, copy/scan machine, fax machines
• Office professionalism
• Strong customer service skills
• Ability to handle conflict while maintaining professionalism.
• Basic math skills with or without a calculator