BENEFITS / PERKS :

• upto $15 / hr
• Flexible Scheduling
• Hard work, collaboration, humanity, fun, and laughter
• Career path development

COMPANY OVERVIEW : As an established leader in the Printing, Design, and Shipping industries our mission is to partner with small businesses and consumers and provide them with high-quality solutions that make life easier.

Our tight-knit team in AlphaGraphics - US723 is actively seeking an Admin Assistant / Secretary to join us full time.

More than anything, we’re looking for highly-collaborative and dependable teammates that are driven by the opportunity to contribute to the success of a local business.

We are a small, passionate, and fast-paced team that is fully invested in the success of our company, and we value contributions from each team member.

Position Overview :

We are seeking a skilled and detail-oriented individual to join our team as a Restaurant Administrative Assistant. The ideal candidate must be proficient in QuickBooks, possess strong secretarial skills, and have experience in accounting.

Responsibilities :

• Manage all administrative tasks for the company, including but not limited to filing, data entry, and correspondence.
• Maintain accurate records of financial transactions using QuickBooks.
• Assist in payroll processing .
• Handle accounts payable and accounts receivable processes.
• Prepare and reconcile bank statements and financial reports.
• Coordinate with suppliers and vendors for billing and invoicing.
• Provide secretarial support to management, including scheduling meetings and managing calendars.
• Assist in inventory management and ordering supplies as needed.
• Ensure compliance with relevant regulatory requirements and internal policies.

Requirements :

• Very importantly you should be able to update Quickbooks online and must have prior experience with QB
• Doing some data entry, Proficiency in Microsoft Office suite will be a definite plus
• Co-ordinate with our vendors
• Convey to the customer our expertise in products, services, and capabilities.
• Serve as an external key educator to our community and customers.
• Communicate customer requirements to the support team in accordance with company policies and procedures.
• Confer with customers by telephone or in-person to provide information about products or services, take or enter orders, cancel accounts, or obtain details of complaints.
• Determine charges for services requested, collect deposits or payments, or arrange for billing.
• Attract potential customers by answering product and service questions and suggesting information about other products and services.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy in data entry and financial record-keeping.
• Excellent communication and interpersonal abilities.
• Previous experience in secretarial work and accounting.
• Ability to work independently and collaboratively in a fast-paced environment.
• High school diploma or equivalent; additional certification in accounting or related field is a plus.

Benefits :

• Competitive salary based on experience.
• Opportunities for career growth and advancement.

WHAT YOU BRING TO THE TABLE :

• Proficiency
• Ability to effectively build relationships with customers and teammates.
• Strong written and verbal communication skills.
• Desire to continuously look for ways to help people.
• Critical thinking skills to identify the strengths and weaknesses of alternative solutions or approaches to a problem.

Last updated : 2024-03-24