Description

Position Overview:

The Facilities & Logistics Director at Alliance Center for Education plays a critical role in ensuring the efficient operation, maintenance, safety, and logistics of the organization's facilities and transportation department. This position is responsible for overseeing all aspects of facility management, maintenance, safety protocols, transportation logistics, and prospective facility acquisitions.

1. Facility Management:

• Develop and implement a comprehensive facility management plan to ensure the effective operation of all Alliance Center for Education facilities. 
• Oversee day-to-day facility operations, including security, HVAC, plumbing, electrical systems, and safety protocols. 
• Coordinate and schedule facility maintenance and repair work to minimize disruptions.

2. Facility Management:

• Conduct regular inspections to identify maintenance and repair needs.
• Collaborate with external contractors and vendors for timely and efficient repairs and maintenance projects.
• Maintain a preventive maintenance schedule for all equipment and systems, including refrigeration.

3. Safety and Compliance:

• Develop and enforce safety policies and procedures to create a secure environment for staff, students, and visitors.
• Ensure compliance with local, state, and federal regulations, including Mecklenburg County Code Enforcement, and North Carolina Facilities and Licensing standards.
• Ensure compliance with OSHA’s reporting requirements for workplace injuries and illnesses.
• Ensure compliance with Head Start Performance Standards 1303 Subpart F, related to:
  • Emergency Equipment
  • Auxiliary Seating
  • Child Restraint System
  • Vehicle Maintenance and Inspection
• Monitor and manage the completion of DOT requirements, driver training, and qualifications for Bus Drivers.
• Add and remove drivers from automobile insurance, as necessary.
• Conduct safety training for staff and oversee emergency response procedures.

4. Logistics Management: 

• Coordinate logistics, including the transportation and delivery of supplies and materials.
• Ensure efficient management of inventory and storage facilities.
• Oversee vehicle maintenance and compliance with Automobile and Property and casualty insurance policies for the organization's fleet.

5. Prospective Facility Licensing, Leasing, and Acquisition:

• Conduct research and assessments to identify potential new facilities for the organization's expansion.
• Collaborate with relevant stakeholders to evaluate prospective properties; considering feasibility, zoning/building code/health & safety, and sanitation requirements, and cost assessments.
• Leading building permit and plan review process with Code Enforcement
• Prepare comprehensive proposals, budgets, and reports for leadership regarding potential facility acquisitions.

6. Budget Management:

• Develop and manage budgets for facility maintenance, logistics, and prospective acquisitions.
• Monitor expenses, identify cost-saving opportunities, and ensure efficient resource allocation.

7. Vendor and Contractor Management:

• Select, negotiate contracts with, and manage third-party contractors and service providers.
• Ensure that contractors adhere to safety regulations and maintain quality standards.
• Support the procurement process in compliance with all relevant regulations and requirements.

8. Emergency Preparedness:

• Develop and maintain emergency response plans and procedures for facilities, logistics, and operations.
• Conduct drills and training for staff to ensure preparedness during critical incidents.
• Ensure all facilities have the most accurate and updated Emergency Preparedness and Response Plan.

Qualifications

Qualifications:

• BA/BS degree in facilities management, engineering, business administration, or a related field (required).
• Proven experience in facilities management, maintenance, logistics, and prospective facility acquisitions
• Strong knowledge of building systems, safety regulations, and logistics management
• Experience navigating spreadsheet and word processing software
• Experience managing maintenance requests and workflow software
• Excellent organizational, budget management, and project management skills.
• A minimum of years’ supervisory experience, communication, and leadership abilities.
• Ability to work independently and collaboratively with diverse teams.
• Commitment to the mission, vision and values of Alliance Center for Education.

Salary Range: $75,000 to $85,000