Procurement and Corporate Travel Manager – Finance – (Administration)

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the overall mission of the Institute.

The Procurement and Corporate Travel Manager will be responsible for managing the Allen Institute procurement and travel operations and strategy. They will establish and cultivate a positive and professional work environment. This role manages a team and works under minimal supervision with wide latitude for independent judgment.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

• Procurement:
  • Head of procurement function, responsible for overseeing and managing the entire procurement operations and strategy
  • Lead, train, develop and mentor the procurement team
• Strategic Procurement:
  • Identify and implement cost savings and process improvements through analyzing market trends, cost-benefit analysis
  • Implement procurement best practices by collaborating with internal stakeholders to understand their current procurement needs and provide solutions for future needs
• Operational Procurement:
  • Responsible for day-today procurement activities, including purchase requisitions, purchase orders, order processing and vendor management
  • Identify and implement process improvements through collaborating with internal stakeholders to understand their procurement needs
  • Streamline administrative tasks, such as documentation, record-keeping, and meeting coordination
  • Own procurement reports and KPIs. Present reports and key procurement metrics, such as Open Purchase Orders (quantity, amount, reason still open, etc.), cost savings, supplier performance, etc.
  • Ensure compliance with company policies and industry regulations
• Sourcing and Contracting:
  • Identify potential suppliers, negotiating contracts, and managing relationships
  • Identify sourcing risks and present alternative solutions
• Ethics and Compliance:
  • Responsible for ethics and compliance, ensuring procurement activities adhere to legal and ethical standards and conduct audits and provide training on compliance issues
• Technology and Systems:
  • Analyze current procurement software solution for effectiveness and efficiency with user input
  • Make recommendations for current software improvements and / or other software solutions
  • Work collaboratively with IT to implement enhancements
  • Responsible for travel- and procurement-related technology and system support
• Travel
  • Head of travel function, responsible for overseeing and managing the entire travel strategy and operations
  • Lead, train, develop and mentor the travel team
  • Collaborate and advocate for travel team to meet the needs of the Allen Institute
  • Meet with internal customers to understand the changing needs within the organization
  • Meet with external providers to understand the changing offers provided
  • Implement innovations in travel management
  • Other duties as assigned

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

• Bachelor’s degree or equivalent combination of degree and experience
• Minimum 10 years of related purchasing experience
• Experience managing, training and mentoring staff
• Understanding and working knowledge of larger ERP, procurement applications, and procurement architecture
• Ability to analyze, troubleshoot, make suggestions, and implement changes in a highly collaborative environment
• Proven ability to successfully analyze and communicate key insights through effective reporting , developing a network of key stakeholders the manager communicates with on a regular basis and other methods

Preferred Education and Experience

• 15 years’ experience purchasing scientific supplies and equipment (e.g., hospitals, research institutions, Universities, etc.)
• Experience with Oracle Cloud and ability to run Oracle queries
• Microsoft Office Suite (PowerBI, Excel)
• Experience working with Concur Travel
• Certified Procurement Manager (CPM)

Physical Demands

• Fine motor movements in fingers/hands to operate computers and other office equipment

Position Type/Expected Hours of Work

• Occasional evening and weekend hours may be required
• This role is currently able to work in a hybrid work environment. We are a Washington State employer, and any remote work must be performed in Washington State

Additional Comments

• **Please note, this opportunity does not sponsor work visas and has no relocation assistance**

Annualized Salary Range

$108,350 - $158,900*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.