We're Hiring! Are you looking for a career opportunity, great pay, and a great company to work with? All Weather Contractors (located on the Westside and Orange Park) has an immediate opening for a Project Administrator. Under the guidance and leadership of the Business Manager, this position will provide administrative support to field superintendents and project managers as it relates to all aspects of permitting and project administration for construction projects. Will work to complete permit applications, plans to comply with permit requirements and other administrative duties as needed.

Responsibilities & Duties will include, but are not limited to:

• Oversee the permitting process for all projects, including (but not limited to) exterior building projects & some roof repairs.
• Put together the actual permit package to be uploaded to permit site or Portal. Includes the application, related documentation and plans as needed.
• Maintains the Permit Tracker – Excel spreadsheet, to monitor the progression of the permitting process.
• Obtain notarized signatures for NOC, property managers, etc. to complete packages.
• Walk-thru permitting documents and obtain proper approval for permits to be issued.
• Arrange for the permits to be delivered to the actual job boxes in an organized and timely manner.
• Communicate with field personnel on a daily basisdaily to organize and keep track of potential upcoming projects that will need permits.
• Order job boxes, dumpsters, Conex storage containers, port-a-lets for big projects.
• Taking and ordering concrete for projects per field personnel and Property Maintenance.
• Order and confirm delivery and pick-up for heavy equipment on job sites.
• Coordinate with Field Personnel as needed for job needs.
• Order parts and some supplies for projects.
• Assist Business Manager with new customer set-up, work-orders, invoicing jobs and gathering information as needed to complete accurate invoices.
• Follow-up with Accounting as needed to track invoices for payment.
• Work closely with other departments within AWC to support overall customer satisfaction as it relates to projects and project completion.
• Administrative support and communication to the field.
• Heavy volume of communication and work with Microsoft Outlook e-mail
• There is a strong emphasis on organizational and time management skills with this person being the primary point of contact for permitting.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong planning & organizational skills
• Computer skills to include, Microsoft Office and some vendor software packages.
• Time Management skills and ability to meet tight deadlines.
• Ability to work as a team or independently to complete full scope of permitting process.
• Attention to detail & problem solving skills needed.
• Excellent customer service, communication and follow-up skills are essential to be successful in this role.
• Reliability

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Orange Park, FL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Microsoft Outlook: 1 year (Preferred)
• Construction Permitting: 1 year (Preferred)
• Sage 300: 1 year (Preferred)

Work Location: In person