Accounts Payable & General Ledger Accountant
May 2024 Minneapolis/Hybrid Full-Time
Hello Hello! So you're interested in joining us? Welcome, we're happy you're here.
When you Join Alight, you'll find...
A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.
A culture of radical accountability to our customers -as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it.
An organization that refuses to settle for anything less than delivering human-worthy services.
If you are looking to be part of a living, breathing, ever-changing organization full of disrupters and doers, then read on!
We are proud to work on borderless teams. We hire great people from a wide variety of backgrounds and specifically encourage members of refugee, immigrant or other displaced communities to join us.
The Team
The Finance Department provides leadership, guidance and oversight of ALIGHT's financial resources. These ALIGHT operations include planning, accountability, monitoring, headquarters accounting, grant management and field financial support.
We have a unique approach to working with those we serve. Providing basic services just isn't our style. As such, the Finance department is part of the newly formed Platform Services team. Along with HR & Administration, this highly talented and technical group is comprised of Finance, Logistics, Grants Management, and Donor Services. Platform Services provides adaptable and relevant support for our customers that will inspire and allow them to unleash their full potential.
The Role
Based in Minneapolis, you'll be guided by and receive support from the Accounting and AP Manager. Simply put, your purpose will be to be Audit-ready at all times.
You'll know you're doing well if you perform established finance practices and ensure compliance with ALIGHT policies and procedures for the accounting activities of the organization, including accounts payable, payroll and US Government donor compliance.
Building a shared organization takes time and intention. We will always be becoming Alight, which means your work will evolve as well. For now, here's how you could anticipate spending your time:
Accounts Payable - 65% of time
With your experience you will review and process payment requests from staff and invoices from suppliers assuring that procedures are well documented and executed to perform the following functions:
•Proficient knowledge of ALIGHT procurement and account coding policies; and payment, recording, and filing procedures for vendors.
•Maintain vendor records, review and verify Payment Request Forms and supporting documentation.
•Enter purchase invoices (Payment Request Forms) into the accounting system.
•Process accounts payable payment requests daily
•Submit request for wire payments, print and distribute signed checks, file the Payment Request Forms/invoices.
•Work with the team to initiate ACH processes to reduce reliance on wire payments.
•Ensure that all payment requests include a test for US Dept of State prohibited individuals.
•Prepare weekly A/P aging report and take appropriate action on outstanding invoices.
•Prepare annual Form 1099s.
•Proficient knowledge of Alight Credit Card and Travel Reimbursement Policy and Procedures
•Process credit card payments.
•Review and process Employee Travel and Expense Reports and resolve issues.
•Enter Employee Travel and Expense Reports into the accounting system.
•Prepare weekly/monthly Employee Travel Advance aging report and take appropriate action on outstanding invoices.
General Ledger interface with Accounts Payable and other adjustments reconciliations, and information -20% of the time
With your experience you will enter information from the accounts payable process into the General Ledger accounts and ensure that payable and receivable accounts are reconciled and current.
- Assure all accounts payable entries are properly coded and reconciled in the general ledger accounts.
- Prepare journal entries including monthly expense accruals and allocations.
- Enter expense information from credit card expense reports.
- Assure employee and other advance accounts are reconciled and follow up on late payments.
- Retain documentation in appropriate Sharepoint cloud folders for easy access.
- Extract general ledger details for management reporting.
Audit - 10% of time.
•Assist with year-end audit including providing all necessary documents.
•Assist with grant audits throughout the year to provide supporting documentation and schedules.
•Ensure all AP files and supporting documentation are organized so they are Audit Ready at all times by maintaining them properly.
•Communicate any problems or concerns regarding procedures or any other issues with management.
New or Interesting Projects/Progressive Responsibilities - 5%
•Lean into the things you love and spark your interest, within or outside your team. We need you to honor the work that you've committed to doing, but also know that when you are unleashed, so are we.
•Investigate the possibility to move the AP processing flow and documentation to Sharepoint.
Qualifications
These are "must-haves" when you join Alight:
Open heart and open mind. You start by listening. You believe another person's truth and it changes you. It unlocks your way of thinking in that moment, it opens your world.
Curiosity. You are always learning. You ask why and why again. You know that change (big and small) is constant, which means your curiosity to learn is matched with adaptability to evolve.
Trust. You believe that people do their best, are disciplined, and care about this as much as you do. You take responsibility for your part and know how to step back and give others the space to shine.
We're also looking for the following technical competencies:
•Formal Professional experience or Academic training in accounting and finance and at least 3-4 years' experience in accounts payable and general ledger accounting.
•Working knowledge of non-profit/fund accounting is a plus.
- Computer skills including competency in Excel spreadsheets, work documents, etc
- Knowledge of accounting systems such as Serenic Navigator or Microsoft Dynamics Nav (Navision) is a plus.
•Detail-oriented, organized and respect for accuracy in numbers is essential.
•Ability to work under pressure and meet deadlines.
•Highly motivated self-starter
•Excellent communication, interpersonal and team skills
These are the things we're aiming to find. However, we're open to being surprised. If you embody the spirit of Alight, care deeply about the cause, and if you bring something else that's special, then please reach out.
Benefits
Borderless Team of 2,500 staff worldwide that sees possibility, celebrates moments of abundance, shares new ideas, and strives to do a better thing every day.
Family Friendly - We know that you are a whole person with a life and a family. We honor this. In return, we expect that you will take ownership of your work and follow-through on your commitments; sometimes that means flexing your schedule and we're good with that.
Learning & Development - Access thousands of free online learning courses to take at your own pace and tailor to your professional goals.
Health, dental, and MedEvac Insurance - We strive to offer the best-in-class healthcare plans to our staff each year. We cover 100% of the cost for your health premium and 75% of the cost for coverage for your spouse/dependents.
Retirement - We contribute 6% of your salary regardless of your contribution amount, after one year of service.
Generous Leave Time - Between vacation days, personal leave days, and holidays, you have ample opportunity to take time off when you need it.
Alight
We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.