Essential Duties and Responsibilities:

Administration

• Provide assistance with a host of amenities including but not limited to: restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
• Initiate tenant notification letters and e-mails, as needed
• Assist Asset Services Team with special projects
• Assist in planning all tenant events, parties, and gifts
• Assist in annual budget preparation and annual CAM reconciliations
• Track and follow up with tenant receivables and prepare weekly reports
• Maintain budget tracking spreadsheet
• Assist facilities team on all aspects of maintenance
• Redirect and prioritize work requests including entering tenant work orders in the Angus work order system 
• Responsible for the Angus close out of both tenant requests and PM work orders
• Follow up with tenants to ensure satisfaction with tenant work requests
• Participate in site operating meetings
• Responsible for drafting and sending distribution email blasts to tenants
• Responsible for distributing and maintaining the tenant welcome package for the site

Contract Administration 

• Participate in bid process when searching for new vendors
• Manage all service contract requests and renewals
• Track contracts with pending signatures
• Maintain spreadsheets to track all current contracts in the region
• Maintain current and complete certificate of insurance for all tenants and all vendors
• Review all limits, coverage types, expirations and additional insured for compliance

Accounts Payable 

• Manage and draft purchase orders and track for signature
• Match purchase orders to invoices, code and obtain Manager’s approval
• Research invoices in Nexus when necessary and follow up with inquiries from vendors
• Audit open purchase orders on a monthly basis
• Prepare utility cost/consumption reports when necessary

Qualifications and Experience:

• Bachelor’s degree in Business, Accounting, or Finance preferred
• 3 years of experience in property management, real estate, event management and/or hospitality field preferred
• Strong accounting background and familiarity with lease provisions and lease administration a plus
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) 
• Experience in Angus and JDE a plus
• Client service-oriented 
• Excellent verbal and written communication skills
• Willingness to work as part of a team and support the team
• The expected base salary range for this position is $80,000 USD to $97,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.

Locations Available: San Carlos, CA