We are seeking a Coordinator – Asset Services / Property Management in our San Diego office. The incumbent will be a highly skilled individual who will be providing general office support to the Asset Services team, administering and coordinating any tenant- and amenity-related matters, and participating in all areas of portfolio management. 

Essential Duties and Responsibilities:

Administration:

• Provide assistance with a host of amenities, including, but not limited to, restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, etc., as well as memberships thereto, as applicable.
• Initiate tenant notification letters and emails, as needed.
• Support the preparation of the annual budget.
• Track tenant receivables and maintain a budget tracking spreadsheet.
• Assist with expense reports for the Asset Services team.
• Assist in all aspects of property maintenance.
• Redirect and prioritize work requests, including entering and closing out tenant work orders in the work order system.
• Follow up with tenants to ensure satisfaction with work order requests.
• Participate in and record minutes for site operating meetings.
• Draft and send distribution email blasts to tenants.
• Distribute and maintain the tenant welcome package for the site.
• Be responsible for all changes to tenant signage, as well as all event signage in common areas. 

Contract Administration:

• Participate in the bid process when searching for new vendors.
• Prepare all service contracts and track contracts with pending signatures.
• Maintain spreadsheets to track all current contracts in the region.
• Maintain current and complete certificates of insurance for all tenants and vendors.
• Review all limits, coverage types, expirations, and additional insureds for compliance.

Accounts Payable:

• Type, file, and maintain purchase orders and invoice files.
• Match packing slips and purchase orders to invoices; code and obtain manager’s approval.
• Copy and send signed invoices to the corporate office.
• Audit open purchase orders on a monthly basis.
• Prepare utility cost/consumption reports when necessary.

Qualifications and Experience:

• Bachelor’s degree required.
• At least 1 year of experience in science, technology, property management, real estate, event management, and/or hospitality field preferred.
• Strong accounting background and familiarity with lease provisions and lease administration a plus.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) a must.
• Client service-oriented attitude a must.
• Willingness to work as part of a team and support the team.
• Ability to multitask in a fast-paced environment.
• Desire to pursue a career in the commercial real estate industry.
• The expected base salary range for this position is $65,000 to $85,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.