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The Administrative Assistant is responsible for providing a full range of secretarial and administrative support.
Coordinates all secretarial/administrative activities and functions.
Compiles workload and billing statistics for ancillary services.
Supports in tracking of regulatory licensing and certifications for ancillary services.
Management of staff electronic timecard system for ancillary services.
Handles matters of a complex, sensitive and confidential nature.
Greets and assists visitors, guests, major donors, physicians, former patients and/or family members.
Answers and screens incoming calls, routes visitors and mail appropriately and efficiently; including handling sensitive or confidential issues, patient complaints and route inquiries.
Compose, prepare, duplicate and distribute complex correspondence, including reports, letters, memoranda and minutes of various meetings.
Manage the scheduling of appointments and meetings. Coordinate room, equipment and food service arrangements for meetings as necessary. Includes preparing and circulating materials, notifying participants, generating & distributing minutes and meeting packets. Attends meetings, takes and transcribes minutes. Maintains official meetings minutes in binder file.
Maintain business calendar, including suspense/tickle files, tracking deadlines, informing staff of actions to be taken, charting progress, arranging and canceling meetings, coordinating details.
Handles travel arrangements, prepares and submits expense reports, and coordinates timely reimbursement.
Maintains an efficient filing system; files and purges materials on a regular and timely basis. Updates files Index at appropriate intervals.
Assures prompt filing, retention and easy retrieval of documents; maintains archival records and official hospital documents in accordance with the California Health Association Retention Schedule.
Set priorities, demonstrate skills in problem-solving, critical thinking and follow through with assigned functions.
Communicate effectively with various and diverse audiences.
Attend to urgent or unscheduled projects efficiently and effectively.
QUALIFICATIONS/JOB REQUIREMENTS:
EDUCATION:
EXPERIENCE:
CERTIFICATIONS/LICENSURE:
OTHER SKILLS, ABILITIES & KNOWLEDGE:
AHMC- Seton Medical Center has a long tradition of providing patient-centered, quality care and a commitment to clinical excellence and our community. Founded in 1893, the 357-bed medical center now serves 1.5 million residents of San Francisco and northern San Mateo County with comprehensive inpatient and outpatient medical specialties, as well as emergency and urgent care services. Its sister facility, Seton Coastside, is a 116-bed skilled nursing complex offering inpatient care and the only 24-hour standby Emergency Department on the Pacific Coast between Daly City and Santa Cruz. We pride ourselves on improving the health and well-being of our patients, community, and populations, we serve with high quality community partnerships, and continuous innovation to our health care delivery system and this is why we need caring, committed people on our team - like you. Join us on our mission to deliver the safest and highest quality patient-centered care.
Other
$51k-64k (estimate)
09/03/2023
11/08/2024
ahmchealth.com
Alhambra, CA
1,000 - 3,000
The job skills required for ADMIN ASSISTANT include Scheduling, Problem Solving, Coordination, Confidentiality, Office Management, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be an ADMIN ASSISTANT. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by ADMIN ASSISTANT. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for ADMIN ASSISTANT positions, which can be used as a reference in future career path planning. As an ADMIN ASSISTANT, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary ADMIN ASSISTANT. You can explore the career advancement for an ADMIN ASSISTANT below and select your interested title to get hiring information.
If you are interested in becoming an Admin Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Admin Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Admin Assistant job description and responsibilities
Admin assistants give support to businesses by organizing meetings, typing documents and updating computer records.
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File and retrieve organizational documents, records and reports electronically.
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Maintain an organized filing system of paper and electronic documents.
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May conduct research, compile data, and prepare papers for consideration and presentation to staff.
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Perform admin duties and any other ad-hoc duties that may be assigned from time to time.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Admin Assistant jobs
Admin assistants who take the time to get to know the business they are working for are highly valued by employers.
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Administrative assistants need a range of skills to carry out the job effectively and some positions will also require a set level of experience.
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Excellent communication skills are one of the mandatory administrative assistant requirements.
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This CPD certified Administrative Diploma equips students with all the administration focused skills needed for a career as an admin or office assistant.
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Having an experience with admin work with a strong focus on workflow and process will be an asset.
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Step 3: View the best colleges and universities for Admin Assistant.