The Project Finance Analyst I (PFA I) reports to the Project Finance Manager and is responsible for executing business processes related to accounting, planning, estimating, tracking, analysis, budgeting, and reporting throughout the life cycle of a portfolio of Federal fixed-price contracts and task orders as assigned. Duties include:

The PFA I interacts with and provides direct support to management and other project team members and advises project management on financial matters related to the execution of contracts and task orders. Specific assignment will include monitoring project cost in conjunction with schedule performance and performing related analyses. The employee also provides input for management review presentations and participates in proposal preparation, interfaces with members of Corporate Finance and Accounting, Contracts, Pricing, and Procurement consultants, and subsidiary management at all levels. The PFA I will work in both virtual and office team environments.

• Planning and Project Setup: The PFA I is required to:
  • Forecast the planned costs throughout a period of performance. If variances appear between planned and actual costs, the PFA I will:
    • Communicate the issues to Operations.
    • Provide cause explanations and advise on corrective actions.
  • Determine appropriate project setup related to assigned contract based on their type and structure including proper billing and revenue terms.
  • Ensure that project set-ups and modifications are accurately entered in Deltek Costpoint (ERP).

• Estimating: The PFA I may be required to provide cost estimates for Task Orders, Option Periods, Travel, and/or ODCs for submittal to the end user customer.

• Tracking: The PFAI will be required to:
  • Create and maintain, at a minimum, the following records:
    • Monthly costs incurred.
    • Forecast costs throughout the entire period of performance.
    • Allowable labor / ODC categories.
    • Funding records.
    • Self-performance percentages.
    • Subcontractor Blanket Purchase Orders
  • Additionally, the PFA I will utilize knowledge of Deltek Costpoint to update automated systems with project information such as:
    • Contract values and contract funding levels.
    • Period of performance.
    • Line of business.
    • Project labor categories.
    • Other Project related data.

• Analysis: The PFA I is required to provide analysis of assigned projects and/or task orders. In so doing, the PFA I:
  • Utilizes knowledge and training to analyze contracts to determine appropriate revenue recognition related to generally accepted accounting principles.
  • Processes and analyzes revenue and margins monthly.
  • Reviews and posts timely and accurate project monthly revenue recognition procedures, in accordance with GAAP.
  • Works with Operations regarding cost analysis requests and provides feedback and suggestions.
    • Funding availability
    • Allowance of costs
  • Prepares and processes billing for assigned projects.
    • Analyzes Open Billing Detail reports.
    • Determines if costs are billable / allowable.
    • Identifies financial discrepancies.
  • Reviews monthly Project Status Reports.
    • Compares reports to project proposals and notes any variances.
    • Determines corrective action required to correct accounting system errors related to accounting system project information.
  • Provides analysis findings to Operations.
  • Reviews subcontractor/vendor invoices and accepts or rejects.
  • Tracks and monitors projects in anticipation of de-obligation of funds requests.
  • Reviews and prepares month-end journal entries related to subcontracts and ODC accruals and analyzes results after posting.
  • Prepares, analyzes, and/or reviews, project costs and variance reporting for assigned projects.
  • Assists, supports and trouble shoots Accounts Payable, Billing, Payroll and Procurement project/account errors.
  • Reconciles unbilled PSR/GL monthly and communicate discrepancies to management.
  • Review all direct project purchase card statements in Concur after cardholders have reconciled and before Supervisor approval to ensure proper coding and adequate supporting receipts and documentation are provided.
  • Responsible for creating, maintaining, and updating Wage Determination Tables (required for projects with employees working multiple PLCs with varying pay rates).

• Reporting: The PFA I ensures that the analysis and corrective action suggestions (if necessary) are reported appropriately.
  • Effectively communicates financial results with project managers (PM) and other stakeholders regarding contract documentation, financial results, and ensures senior leadership are aware of risks and opportunities identified during project financial tracking, revenue recognition review, Accounts Receivable, WIP, etc.
  • Participates in monthly meetings with Operations to review project financial performance, provide records of the financial health of the project(s).
  • Creates and maintains Estimates at Completion for inclusion in revenue recognition.
  • Creates and maintains subcontractor / vendor accruals for inclusion in revenue recognition.
  • Maintains project files on SharePoint including: Contracts, subcontracts, proposals, budgets, revenue & plans, schedules, project review materials, reports, deliverables, invoices, leases and agreements.

• Budgeting: The PFA I may also beresponsible for budgeting for assigned projects for the annual corporate budget. When tasked, the PFA I:
  • Creates calendar year project budget based on trends / backlog value and coordinates the budget with the Project Management Team.
  • Submits the PM approved budget to the Director of Budgeting for inclusion into the annual corporate budget.
  • Analyzes all direct project costs/fee/revenue data; monitors project budgets and progress; and shares results with Program Managers to ensure projects achieve financial expectations.

• Customer Requirements: The PFA I responds to a wide variety of customer requirements and request to include, but not limited to the following:
  • Interacts with other departments, such as Contracts, Project Management, and Business Unit Leads regarding project related issues.
  • Provides input for contract required Contract Data Requirements Lists (CDRLs)
  • Works with operations on completing required reports and other deliverables for submittal.
  • Attends project/program reviews with end user customers and provide explanations of financial data.

• Internal Interface:
  • Corporate Finance:
    • Coordinates the accurate set-up of new projects, to include the appropriate project code designations, project labor categories, account codes, periods of performance.
    • Provides explanations regarding revenue variances from month to month.
    • Provides required documentation to initiate labor corrections / accounts payable reclassifications.
    • Communicates with Accounts Payable to ensure that subcontractors / vendors are paid timely.
    • Reviews of TERs for accuracy prior to submittal to Accounts Payable for payment.

• Contracts Management Consultants:
  • Reviews contracts / task orders / modifications for accuracy and communicates any necessary changes.
  • Requests financial / administrative modifications as required.
  • Notifies the contract manager when the project option period / task order will reach 75% expended per FAR 52.232-22.

• Procurement Consultants:
  • Processes Purchase Requisitions for new projects / modification changes.
  • Reviews Purchase Orders for accuracy and communicates necessary changes.

• Pricing Consultants:
  • Provides past performance information to the Bid & Proposal department.

• Corporate Human Resources:
  • Coordinates with HR for new project / new employee set-up (as needed).

• Operations Senior Management:
  • Provides operations management information on under-performing projects with variance explanations and corrective action suggestions.
  • Provides senior leadership with guidance on process improvements.

• Other Duties: As assigned.