Job Summary:

Duties/Responsibilities:

• Responsible for full cycle accounts payable functions, including:
  • Voucher entry – ensuring invoices are accurate and per purchasing documents.
  •  Payment processing – preparing weekly payment batches accurately and timely and ensuring all payments are in accordance with purchasing policies and procedures.
  •  Maintaining schedules to track and ensure monthly vendors are paid on time.
  •  Contacting vendors and volunteers to obtain necessary documents needed to process invoices and payments, such as W9s, payment/bank details or other items.
  • Reconciling and reviewing AP aging monthly, including following up to close any open AP invoices that are over a month old.
  • Processing expense reimbursements in a timely matter.
  • Updating, when necessary, vendor, merchant and/or vendor account information.
  • Maintaining organized AP documentation and support records / files.
  • Accurate processing of 1099s annually.
  • Maintaining and updating the accounts payable manual.
  • Weekly check run and cash forecast.

• Must be able to work independently to resolve issues related to invoices, payments and collaborate with internal/external individuals.
• Month-end close to reconcile AP vs GL.
• Continuous improvement.

Job qualifications and requirements:

• Finance or Economics
• Business Studies
• Accounting

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.