Payroll Specialist- Grand Forks, ND

The Payroll Specialist will process payroll in a multi-state corporate environment. This includes a wide variety of activities, including computing wage and overtime payments, calculating and recording payroll deductions, and completing needed compliance reporting for approximately 350 employees.

Responsibilities

• Review employee timesheets to ensure accurate recording of work hours and leave
• Provide employees with training on timekeeping system
• Enter payroll data into payroll system and spreadsheets, considering factors such as bonuses, commissions, and wage garnishments
• Maintain accurate records of employee information, tax details, and deductions
• Reconcile payroll deductions and changes
• Prepare and reconcile payroll drafts
• Ensure payroll is delivered accurately and timely
• Create and submit electronic files for bank and retirement plan contribution uploads related to payroll
• Balance payroll accounts by auditing information, identifying and resolving discrepancies, and correcting history as appropriate
• Produce annual W-2s and management reports
• File monthly, quarterly, and year-end payroll reports and make necessary payments timely and accurately
• Act as a subject matter expert as it relates to gross to net payroll rules and wage and hour laws; remain up-to-date on multi-state and federal payroll rules and regulations to ensure compliance
• Provide client service to internal employees by answering questions and inquiries related to paychecks, deductions, etc.

Basic Requirements

• Associate’s degree in Accounting, Finance, Business Administration, or other related field
• 3 years of payroll experience including knowledge of multi-state payroll, tax, deductions, and the associated accounting transactions
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to maintain a high level of discretion with confidential information
• Must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or other related field
• Experience with fee and hourly billing in a professional services firm
• Excellent verbal and written communication
• Diligence and commitment to following through and resolving issues
• Experience using Deltek Vantagepoint
• High degree of accuracy and attention to detail
• Ability to independently manage time and prioritize responsibilities to meet deadlines

Advanced Engineering and Environmental Services, Inc. (AE2S) is an award-winning, specialized civil/environmental consulting engineering firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.

• Significant Opportunities to Grow and Advance
• Great Culture and Spirit where Creativity is Fostered
• Core Values which Speak to the Heart of AE2S and its Employees
• Large, Diverse, and Challenging Projects with the Latest Technology
• Family-Friendly with Flexibility and Work-Life Balance

AE2S offers more than just competitive compensation and a best-in-class insurance package to our employees and families; our benefit plan is one of the richest plans currently in the marketplace today!

• 100-percent paid Family Health Insurance
• 100-percent paid Employee Dental and Vision Insurance
• Discretionary Bonus Plan
• Employee Stock Ownership Plan (ESOP)
• Matching 401(k) Contributions
• Paid Time Off (PTO) Credits for Past Experience
• Wellness Program

AE2S is an Equal Opportunity / Affirmative Action Employer