Job Summary

As a Business & Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, and even running essential and non-essential errands during work hours.

The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, self-reliant, and can multitask, often working on multiple projects at once.

Personal Assistant Responsibilities

• Spreadsheets for tax prep, itemized deductions, communicating with CPA
• Providing transportation for child, as needed
• Maintaining and updating calendars for personal and business commitments
• Scheduling appointments, meetings, and events
• Decluttering maintain a tidy living and working space
• Running errands such as grocery shopping
• Clean out fridge
• Meal prepping
• Manage garbage & recycling
• Dishes & laundry
• Going through mail
• Filing bills
• Manage receipts
• Manage emails
• Pay bills
• Assisting with additional tasks and projects as required

Advantage Electric Responsibilities

• Business line phone support / office back-up reception
• Manage company returns and will-call pick-ups
• Run parts to employees
• Costo runs
• Oversight of company employees :
• Review clock-in & out times and cross-reference with camera footage
• Monitor truck whereabouts
• Assisting with additional tasks and projects as required

Long-term Rental Property Responsibilities

• Manage rental properties & periodic inspections
• Renew rental license
• Lease updates
• Showings
• Rent rolls
• CRP forms
• Schedule maintenance
• Sending statement and applicable documents and information to bookkeeper
• Assisting with additional tasks and projects as required

Short-term Rental Property Responsibilities

• Open calendar and set pricing
• Communicate with guests
• File receipts
• Schedule maintenance
• Renew rental license
• Assisting with additional tasks and projects as required

Qualifications

• Prior experience in business, personal or executive assistance roles preferred
• Excellent organizational and time management skills
• Valid driver's license and clean driving record
• Ability to handle confidential information with discretion
• Flexibility and adaptability to meet changing needs and priorities
• Attention to detail and a proactive approach to problem-solving
• Mindfulness : ensuring attention to detail and a focus on the present moment
• Perceptiveness : anticipate needs and understand nuances in communication
• Proactive : seeks out tasks and solutions without needing constant direction
• Self-starter : able to independently initiate and complete tasks efficiently
• Takes initiative : showing a willingness to step up and take charge of situations as they arise

Last updated : 2024-05-12