Welcome!

Our Growth is Creating Great Opportunities!

Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you!

Thanks for your interest in working on our team!

The Trade Show Coordinator is responsible for the planning, organizing and executing of global industry events and trade shows, corporate events and general meetings for the organization.

This role is also responsible for all operational, implementation, and post-event activities.

Duties and Responsibilities

• Coordinate logistics and deliverables for trade shows including booking booth and meeting space, registering personnel, managing housing, managing shipment of exhibition assets to and from events.
• Work closely with internal and external event planning committees and client groups to define event goals, objectives, and specific implementation plans that promote the organizations brand.
• Work with vendors, e.g. ADTRAN's booth vendor, show vendors, etc. to ensure timely, cost-effective execution. Negotiate agreements with outside providers and subcontractors to ensure lowest cost and highest quality of service.
• Assist in creation and send of preshow and post show communications, both internal and external.
• Prepare, pack and ship trade show and exposition materials as well as develop and oversee process to inventory trade show equipment, optimize show prep process and return of all goods and equipment.
• Supervise, direct, and coordinate the activities of subcontractors, and vendors as required to successfully execute all aspects of the event on the scheduled delivery day.
• Track expenses and assist in complete financial reconciliation. Ensure processing of show leads in CRM system and distribution to sales force as well as ensure processing of show leads in CRM system and distribution to sales force.
• Work with creative staff to make sure materials reach publication and are available prior to event and work with creative staff to make sure materials reach publication and are available prior to event.
• Other projects and assignments may result and be assigned to accommodate the changing needs of the department and the Company.

Qualifications

• Bachelor's Degree in Business Administration, Marketing or a related field is required.
• 2-5 years previous experience in Event Management or a related field is required. Knowledge of CVENT Event Management system a plus.
• Proficiency in Microsoft Office : PowerPoint, Excel, and Word required.
• Business travel is expected in this position.

Preferred Qualifications (Optional)

• Knowledge of CVENT Event Management system preferred.

Last updated : 2024-05-09