**Job Details**

**Home Care Office Assistant - Full Time**

**Requisition #:** 22-485

**Location:** Johnstown, PA 15904

**Category:** Clerical/Administrative Support

**Service Line:** Administrative

**Position Summary****:** The Office Assistant is the first point of contact for the office and is also responsible for greeting visitors and dealing with queries from the public and customer and performs other clerical tasks as needed.**Essential Duties:**

* Answer all incoming phone calls through the main switchboard and transfer calls to the proper department

* Type meeting notes and using Microsoft Outlook to book meetings and conference rooms as needed by management

* Distribute and sort mail, collect faxes, and distribute to appropriate department, and prepare overnight letters/packages as directed

* File documents and correspondence

* Copy materials and distribute mail/fax/scan documents

* Order office supplies

* Assist with data entry

* Assist with keeping the office organized

* Maintain Corporate Mailing Lists for email blasts, mail merges and other communications

* Documents complaints from employees and clients that are received on the main corporate number

* Help coordinate annual office events

* Maintains a high degree of confidentiality at all times due to access to sensitive information

* Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department

* Follows all Medicare, Medicaid, and HIPAA regulations and requirements

* Abides by all regulations, policies, procedures and standards

* Performs other duties as assigned

**Position Requirements & Competencies:**

* High School diploma, and two to three years of related experience required

* Experience with Microsoft Office Suite

* Computer savvy

* Excellent oral and written communication skills

* Ability to multi-task under tight deadlines

* Strong communication skills and interpersonal skills

**Working conditions:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

**Environment:** Moderate noise level similar to a typical office environment with computers, printers, and work activity.

*Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.*

*This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.*