Job Summary

The receptionist/administrative support is responsible for providing general clerical/administrative support for the corporate office, performs routine clerical, and administrative work in answering telephones, greeting the public, providing customer assistance, data processing, and record-keeping. All administrative responsibilities will be coordinated through and performed under the direction of the Company Controller.

Essential Job Functions

• Professionally administer all incoming calls and ensure they are redirected to the appropriate recipient

• Greet and direct visitors in a professional, friendly manner

• Provide callers with information such as company address, directions, fax numbers, company websites, etc

• Mail out invoices (daily), mail statements (monthly)

• Receive, sort and distribute incoming mail

• Prepare interoffice correspondence for mailing on a routine basis, company express mail and regular

correspondence for mailing and run postage

• Send out inter office (Mon-Wed-Fri) via UPS

• Order office supplies via Staples and/or Office Depot (weekly) Order, receive, stock and distribute all office supplies, including janitorial, photocopier, and other general supplies. Maintain paper products for both buildings (LEXON)

• Assist marketing department as needed with time sensitive mailouts; stuffing envelopes or running postage.

• Maintain front office appearance (put out flag, keep carpets cleaned, cups stocked in water dispenser etc.)

• Restock kitchen supplies and maintain certain stock levels of coffee items.

• Acquire latest sales tax exemption certificates. Index sales tax exemption and update location fields in business system accordingly.

• Assist with customer credit application process

• Run errands (as needed)

Additional Job Functions

• Assist with special clerical projects.

• Other administration department duties as assigned

Required Knowledge, Skills and Abilities (including physical and work environment)

• Skilled in the areas of interpersonal communication, organization, accuracy, and professional verbal and written

communication

• Must be able to maintain and protect the confidentiality of information and situations

• Working knowledge of Microsoft Office applications such as Excel, Word, Outlook and Internet Explorer as well as the

ability to learn the Company’s business operating system

• Ability to apply teamwork principles when working with Company personnel

• Work environment requires exposure to computer screen, typing/mouse usage, and extended periods of sedentary work.

• Ability to lift materials up to 10 pounds

• Bi-Lingual (English/Spanish) preferred

Minimum Job Qualifications (education, work experience, licenses/certifications)

• High school diploma or equivalent (GED) and 1 year of related work experience or training, or an equivalent combination

of education and experience.

• Reliable Transportation