Clerical Assistant

Job Summary :

Monitor Security Officers’ compliance with certification and license requirements. Provide support to compliance department with issues pertaining to contract and law compliance.

General Administrative duties.

Key Areas of Responsibility :

• Monitor license and certificate expiration / renewal requirements.
• Request and update driving and training certifications from all employees depending on which contract employees are assigned to.
• Communicate with employees (via phone, email, and text) to remedy deficiencies.
• Make changes on employment, scheduling and reporting databases as required to reflect adherence to law and contracts by employees.
• Generate rosters and forms to document compliance and / or deficiencies.
• Report non-compliant employees to Operations for assistance on licensing / certification compliance or removal from active status (if not responsive).
• Employee File Management (including auditing for required documentation).
• Assist with Compliance Audits from customers or government agencies.
• Coordinate / assist with training and operations departments on Training Compliance.
• TrackTik site maintenance (as it pertains to compliance).
• Other duties as assigned.

Qualifications :

Administrative experience, knowledgeable of office equipment

Computer literate, MS Office / Google Suite,

Ability to learn new computer programs.

Strong written and verbal communication skills.

Excellent organizational skills.

Attention to detail.

Able to multi task and prioritize.

Hourly rate : $18.00 to $20.00

Absolute International Security (AIS) is a licensed Bureau of Security and Investigative Services (BSIS) Private Patrol Operator that provides security services spanning the greater Los Angeles Area, including Los Angeles, Orange, Riverside and San Bernardino Counties.

Due to our rapid growth and the increasing number of client accounts, we are now looking for professionals to work at the Corporate Office.

On behalf of Absolute International Security, we are pleased that you are applying for employment with our company. By submitting your application, you acknowledge that you are aware of the following company policies :

At-Will Employment

Employment with Absolute International Security is at will. This means that both the Company and the employee have the right to terminate the employment relationship at any time, for any reason, with or without prior notice or cause.

Thus, nothing in this document or any other Company document should be understood as creating an offer of employment, guaranteed or continued employment, a requirement that cause exist before termination, or any other guaranteed or continued benefits.

The at-will relationship can be changed only by an express individual written employment agreement signed by Owner of the Company stating intent to do so.

Equal Employment Opportunity

Absolute International Security is an equal opportunity employer and makes employment decisions on the basis of merit. We will recruit, hire, retain, train, promote individuals, as well as administer any and all personnel actions, without regard to age, ancestry, citizenship, color, genetic characteristic or information, gender identity, gender expression, marital status, medical condition, mental disability, national origin, physical disability, pregnancy, breastfeeding or related medical condition, race, religion, sex or sexual orientation, military or veteran status, or any other consideration made unlawful by federal, state or local laws.

Job Offers and Contingencies

If your qualifications match our openings and you are made an offer of employment, all offers will be contingent upon the following conditions being met satisfactorily.

Such contingencies must be met prior to commencing employment.

• Completing a post-offer drug test (dependent on assignment)
• Background and Criminal History Check (Under the California Fair Chance Act, you will receive an individualized assessment with an opportunity to respond to any records found.)
• Proof of eligibility to work in the United States
• DMV Check (if applicable)
• Verification of Guard License and any additional applicable permits.
• Execution of Company Arbitration Agreement
• Execution of Confidentiality and Non-Solicitation Agreement

Failure to meet all contingencies satisfactorily will result in the offer of employment being rescinded. In the event that a candidate may be allowed to commence work while waiting for the results of the contingencies, the employment would terminate immediately if any of the above contingencies is not satisfied.

Offers of employment must be in writing, signed, and authorized by Human Resources in order to be valid. Managers, office assistants, or supervisors are not authorized to make verbal job offers and if this was to occur, the offer would not be authorized or legitimate and should be reported to Human Resources as a violation of our policy.

Absolute International Security relies upon the accuracy of information contained in the employment application, as well as the accuracy of other data presented throughout the hiring process and employment.

Any misrepresentations, falsifications, or material omissions in any of this information or data may result in Absolute International Security’s exclusion of the individual from further consideration for employment or, if the person has been hired, immediate disciplinary action, up to and including termination of employment.

Last updated : 2024-05-03