Position Overview :

At the direction of the Manager, Distribution & O / R Materials Manager and the guidance of the Clinical Operation Manager Perioperative Services, maintain an operationally and cost effective material acquisition, inventory and distribution system in the Operation room, Anesthesia and CPD.

Job Description :

• Establishes, evaluates, maintains and controls all operating room inventories utilizing the Lawson Material Management Information Systems.
• Initiates and completes ordering of OR Supplies.
• Develops and maintains adequate supply storage area, controls flow of supplies to meet the operational goals of the O / R.
• Checks all par location for out dated supplies.
• Rotates all supplies.
• Updates O / R, Anesthesia and CPD par forms as needed.
• Establish work priorities.
• Communicates back orders and estimated time of arrival to Clinical Operation Manager Perioperative Services .
• By maintaining high standards of excellence, helps the Medical Center fulfill its mission by providing compassionate care and respecting the dignity of others.
• Applies the principles of continuous quality improvement which includes working cooperatively with colleagues and projecting a service orientation toward all.
• Ensure that all par items are properly labeled.
• Maintain a clean and organized work environment.

OVER SIGHT OF THE OVERALL WORK ASSIGNMENTS FOR SURGERY / GI MATERIALS SERVICES :

• Provides new employee orientation.
• Seeks methods to improve workflow and increase job efficiency of staff.(case cart)
• Acts as a resource to personnel.
• Attends Product Review, oversight of workflow and Materials Programs related to cost savings, utilization and case carts.

MAINTAINS AND ENSURES COMPLIANCE OF NATIONAL, SYSTEM AND LOCAL EQUIPMENT AND SUPPLY CONTRACTS :

• Participates in the initiation, coordination and implementation of the supply and equipment bid process for system contract awards.
• Initiates, coordinate and implement the supply and equipment contract awards.
• Ensures all contracts are up to date and stays current with System wide Contracts.
• Works with System Procurement to ensure that we are taking advantage of all system wide contract opportunities.
• Works closely with end users to ensure contract compliance and satisfaction.
• Communicates contract updates to Facility Director and Surgery Director.
• Ensures smooth implementation of all new contracts, tracking cost savings when Applicable.
• Ensures VHA / Novation, Regional and System contracts are implemented.
• Maintained to achieve maximum savings opportunities.
• Coordinates and facilitates recall process as necessary.

INITIATES, COORDINATES AND RECOMMENDS SOURCES OF EQUIPMENT, SUPPLIES AND SERVICE :

• Monitors Capital Equipment requests from requisition to obtaining appropriate approval
• Coordinates meetings with various departments to determine the most cost-effective method to procure products as necessary.
• Prepares spreadsheets, makes recommendation based on quality, service, and price.
• Develops sources of supply and maintains competitive sources of all commodities.
• Participates in the Product Review standardization process.
• Ensures that all new supply or equipment requests are communicated to the appropriate product review committees prior to purchase.
• Ensures that a cost benefit analysis is performed new technology / supplies and information is presented to appropriate department manager(s) for approval prior to adding to the item file.
• Initiates product standardization work-groups, ensuring that product standardization is achieved.
• Prepares and coordinates equipment disposition when necessary.

WORKS WITH DEPARTMENT MANAGERS / DIRECTORS TO PROMOTE AN EFFICIENT, COST EFFECTIVE MATERIALS MANAGEMENT SYSTEM THAT WILL MEET THE SHORT AND LONG-TERM GOALS OF THE DEPARTMENT :

• Works closely with department manager / directors to ensure that department goals and objectives for Surgery / GI materials services are met.
• Keeps department managers informed and involved in all major product changes, purchases, contracts and employee issues affecting their area of service.
• Meets regularly with department manager / directors and staff assigned to the area, ensuring smooth processes and open communication.
• Reports progress and achieved savings to Facility Director and department managers / directors at the end of each month.
• Monitors resource utilization trends and operating expense.
• Analyzes negative supply variances and develops / implements corrective action plans.
• Evaluates and implements opportunities for enhancing cost effective delivery of services and supply recommendations.
• Coordinates development and implementation of accurate departmental financial and operational data collection and reporting systems.
• Project driven with supply conversion expertise.

MAINTAINS KNOWLEDGE OF THE MATERIALS MANAGEMENT / ACCOUNTS PAYABLE COMPUTER SOFTWARE AND OTHER RELATED SYSTEMS :

• Ensures response to department inquiries, expediting of requisitions that are past due and coordination of payments with accounts payable.
• Processes invoice exceptions.
• Coordinates with accounts payable, invoices received with no purchase order assigned.
• Participates in the education of all users of the purchase to payment process.
• Educates surgery department on the use of the system for entering requisitions and processing orders through payment.
• Possesses a working knowledge of Purchasing / Accounts Payable system in order to trace status of invoices and purchase orders within system.
• Remains proficient in the MM (Materials Management) and surgical information computer systems.
• Takes a proactive approach to educate all users on the most efficient way to process the customers’ need for goods and services.
• Reviews items requested by customers which are not in the item master file.
• Assists with assigned special’ projects.
• Communicates with requester to identify all needs and requirements are met right the first time to prevent processing problems.
• Maintains and updates CDM for all surgical / GI supplies.
• Maintains material file for Surgery / GI Information System.
• Resource for charge capture and billing processes.

EDUCATION

• Equivalent experience will be accepted in lieu of the required degree or diploma.
• HS Diploma or equivalent education / experience
• OR Associate's or equivalent education / experience
• Other : Completion of Surgical Technician Training Program or Prior experience as a Surgical Technologist

CERTIFICATION & LICENSURE

PREFERRED EXPERIENCE AS TYPICALLY ACQUIRED IN :

• SKILLS AND KNOWLEDGE
• Knowledge of inventory control and material handling.
• Ability to read, write and understand English.
• Ability to effectively present information and respond to questions from managers and customers.
• Ability to apply concepts of basic math.

PHYSICAL ACTIVITIES AND REQUIREMENTS

See required physical demands, mental components, visual activities & working conditions at the following link :

Job Shift : Days

Days

Schedule : Per Diem / Casual

Per Diem / Casual

Shift Hours : Days of the Week :

Days of the Week : Monday - Friday

Monday - Friday

Weekend Requirements :

None

Benefits : Unions :

Unions : Position Status :

Position Status : Non-Exempt

Non-Exempt

Weekly Hours : Employee Status :

Employee Status : Per Diem / Casual

Per Diem / Casual

Number of Openings :

Sutter Health is an equal opportunity employer EOE / M / F / Disability / Veterans.

Pay Range is $30.92 to $37.68 / hour

The salary range for this role may vary above or below the posted range as determined by location. This range has not been adjusted for any specific geographic differential applicable by area where the position may be filled.

Compensation takes into account several factors including but not limited to a candidate’s experience, education, skills, licensure and certifications, department equity, training and organizational needs.

Base pay is just one piece of the total rewards program offered by Sutter Health. Eligible roles also qualify for a comprehensive benefits package.

Qualified applicants with arrest and conviction records will be considered for employment. Applicants for specific positions are still required to disclose certain convictions during the application process, and those convictions may also be considered in determining eligibility for employment in accordance with applicable law.

Last updated : 2024-04-27