Annual Salary Range: $60,000.00-$70,000.00 US Dollars
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management.

Position Details: 
The Facilities Coordinator will support the local ABM office by providing support to ensure that the education operation complies with company record-keeping policies and is responsive to the needs of its customers. Primary responsibilities will include managing all aspects of work order management and dispatch of support services to the appropriate department personnel. Work also includes event support; financial processing related to work orders and third-party repair/service contract management and entails ongoing reporting of department activities to the client.

Essential Duties:

• · Responsible for daily office and administrative operations, including files, database upkeep, maintaining records, and reports of the Facilities Operations Department.
• · Handling of all procurement records including price solicitation, vendor communication, purchase order creation, and invoice processing.
• · Coordinate all time and attendance and other client reportable information.
• · Handle all service requests a designated CMMS platform. Data organization and ongoing reporting of all CMMS-related KPIs. to the Operations Director as needed.
• · Coordination of all ABM facilities personnel records including, payroll, time off, vacation days, and sick days. Maintains weekly worker schedule.
• · Maintains confidential facilities personnel records for the Director.
• · Perceives potential problems with vendors, contractors, and personnel gives all details, and suggests proactive solutions on how best to resolve them.
• · Maintaining appropriate public relations image with all college representatives and service requestors.
• · Liaison between clients, vendors, local authorities, and facilities personnel relations and maintains a professional, productive, and proactive office and working environment.
• · Supervise and coordinate the work of the setup and breakdown team to ensure that all tasks are completed efficiently and effectively.
• · Train and mentor team members on best practices for event setup and breakdown, including safety protocols, efficient workflows, and attention to detail.
• · Conduct regular inspections of event spaces before, during, and after events to ensure that all setup and breakdown tasks are completed to the highest standards. 
• · Communicate with clients to coordinate logistics and resolve any issues that may arise during setup and breakdown.
• · Identify areas for improvement and implement process improvements to enhance efficiency and effectiveness of setup and breakdown operations.
• · Serve as a point of contact for event staff, answering questions and providing guidance as needed. 
• · Assist with other event-related tasks as required, such as managing event OT, coordinating logistics, and supporting on-site event operations.

Minimum Requirements:

• · Experience in a variety of maintenance, custodial, and /or facilities trade organizations/departments is a plus.
• · Understanding of bookkeeping responsibilities preferred
• · Computer literacy in the latest software releases is a must. Organizational and managerial skills are needed.
• · Professional demeanor handling calls and inquiries from district personnel, and staff, and communicating with trade vendors in an efficient, timely, and organized manner.
• · Stays calm and organized under pressure in a fast-paced department.
• · Has the ability to multitask and meet deadlines.
• · Works well with Management as well as facilities personnel.
• · High School diploma / GED or higher education
• · Excellent customer service and communication skills.
• · Excellent computer skills including heavy proficiency in Microsoft Excel and Word.
• · Knowledge of CMMS Systems or similar Data Maintenance Management Systems is preferred.
• · Possess a positive attitude with a strong desire to learn.
• · 3-5 years experience in a similar administrative role or function.
• · Must be flexible and able to manage multiple task

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.