Assistant Director, Operations/Facilities

The Abington School District seeks a highly motivated Assistant Director of Operations/Facilities. The Abington School District is located in Montgomery County, and serves approximately 8,600 students in one high school, one middle school and seven elementary schools with over 1,000 employees in our 10 facilities. Under the direction of the Director, the Assistant provides leadership, and management of the custodial team, facilities and grounds departments as well as assists the director with the management and oversight of construction, renovation and maintenance of school district facilities to assure a safe and healthy environment. Provides supervision of a team of maintenance mechanics, specialists and grounds crew as well as the supervision of the District’s custodial services and various other vendors for Facilities.

Position requirements: Bachelor’s Degree in Construction Management or Engineering or equivalent background and experience in construction management preferred or some equivalent relevant work experience. At least three to five years of experience in facilities and/or construction management preferably in a public-school setting.

Position Description:

Position Title: Assistant Director, Operations/Facilities

Level of Employment: Administrator

Location: Administration Building

Employment Classification: Full Time – Exempt

Reports to: Director, Operations/Facilities

Date: March 2024

SUMMARY: Under the direction of the Director, the Assistant provides leadership, and management of the custodial team, facilities department as well as assists the director with the management and oversight of construction, renovation and maintenance of school district facilities to assure a safe and healthy environment. Provides supervision of a team of maintenance mechanics, specialists and grounds crew as well as the supervision of the District’s custodial services and various other vendors for Facilities.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Provides supervision and oversight over the team in the Operations Department as well as the district’s custodial vendor, and various vendors in the Facilities Area.

2. Oversee and facilitate the daily assignments and supervision for all maintenance trades.

3. Approval of all departmental purchase orders.

4. Preparation, review and approval of all invoices and bills.

5. Oversee, schedule and approve all departmental overtime.

6. Planning, preparation and oversight of all construction, renovation, and summer maintenance projects for the district.

7. Coordination with the Custodial Foreman, and Property Services Coordinator of all projects such as commencement, weather emergencies, etc.

8. Preparation, review and approval of all payroll and attendance for the department.

9. Assists the Director with all construction projects as needed.

10. Manage maintenance team including issues such as personnel issues and discipline.

11. Work with Superintendent and select cabinet team members during snow and adverse weather conditions pertaining to school closings.

12. Be available and accessible for possible building issues, power interruptions, and utility issues.

26. Coordinate building security requirements with the security and information technology teams including, but not limited to secure entry vestibule design, cameras, proximity readers, door hardware, operable egress windows, and door labeling.

13. Works with local, state, and Federal governmental agencies to obtain necessary permits and approvals.

14. Other duties as assigned.

OTHER DUTIES: This position description does not express, nor does it imply that the above duties are the only duties to be performed by the incumbent(s) in this position. Additional duties may be assigned by the Administrator of the department, as needed, to adapt to the changing needs of the organization.

EDUCATION AND/OR EXPERIENCE:

1. Bachelor’s Degree in Construction Management or Engineering or equivalent background and experience in construction management preferred or equivalent relevant work experience.

2. At least three to five years of experience in facilities and/or construction management, preferably in a public-school setting.

QUALIFICATIONS:

1. Effective analytical, decision-making, managerial, and organizational skills. Demonstrates effective communication skills using a variety of modalities (verbal, nonverbal, written, etc.)

2. Possesses strong analytical/evaluative abilities.

3. Demonstrated ability to develop and maintain professional working relationships with all stakeholders (staff, students, administrators, Board, community) to promote the academic programs and welfare of the district.

4. Demonstrates a leadership style that is active, dynamic, participatory, collegial, and collaborative.

SUPERVISORY RESPONSIBILITY: Supervises the administrative team of the Operations department as well as third party vendors/contractors.

WORK ENVIROMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. The noise level in the work environment is usually low to moderate.

2. Work at assigned workstation for extended period.

3. Some workspaces are confined without windows; these are mainly internal offices, closets, and storage areas.

4. Is required to visit construction sites and oversee school construction projects.

5. Workplace activity may often seem chaotic; many stimuli may simultaneously demand the employee’s attention.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is frequently required to sit, and talk or hear.

2. The employee frequently is required to walk throughout the office area and use arms, fingers, tools, or controls in repetitive motions.

3. The employee is required to visit all construction and renovation sites to supervise and evaluate the work being performed.

4. The employee is occasionally required to stand and reach with hands and arms.

5. The employee is occasionally required to lift objects between one and twenty pounds from the floor or waist to the waist or able the shoulders.

6. Specific vision abilities required by this job include close vision and color vision.

7. Specific hearing abilities required by this job include perceiving normal oral conversation in person and on the telephone with little to moderate background noise.

8. The employee may be required calmly and politely interact with students, parents, or community members in person and on the telephone and by email, to respond to concerns or problems.

EXPECTED HOURS OF WORK: This is a full-time, 261-day calendar position. Days and hours of work are Monday through Friday. Hours of work are based on the location assignment and are dependent on the needs of the program. Occasional evening and/or weekend work may be required as job duties demand.

TRAVEL: Travel between district buildings is required.

WORK AUTHORIZATION: Citizenship or work authorization to work in the United States required.

Abington School District is committed to complying fully with all Federal and state laws banning discrimination on the basis of race, color, national origin/ethnicity, veteran status, gender, age, disability, sexual orientation, gender identity/expression, or religion with regard to instructional programs, extracurricular activities, and employment practices. For more information see the Pennsylvania Human Relations Act at the following: www.phrc.state.pa.us Any person who believes himself or herself to be a victim of discrimination by the school district should refer the matter to the attention of the building principal or area supervisor. If the matter is not resolved satisfactorily, it should be brought to the attention of the Superintendent of Schools.

Job Type: Full-time

Pay: Up to $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Abington, PA: Relocate before starting work (Required)

Work Location: In person