Job Summary:

The Project Coordinator will perform various routine administration duties to support the project management department in the company’s organization.

Supervisory Responsibilities:

• N/A

Duties/Responsibilities:

• Performs administrative duties including typing, filing, and completion of simple forms for Upper Management and Project Managers.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Serves as the coordinator and assistant for the Project Managers.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, and other matters relating to project scopes of work.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Maintains filing systems either manually or electronically.
• Manages calendars and schedules appointments for Project Managers.
• Acts as a liaison between company, customers, and vendors.
• Addresses questions, concerns, and/or complaints throughout the project.
• Solicits and coordinates various subcontractors, vendors and supplier deliverables, pricing and activities.
• Prepares contracts, proposals and purchase orders in conjunction with vendor quotations and identified scope of work
• Generate, manage and track various project submittals and requests for information (RFI’s) thru to final acceptance.
• Performs other related duties as assigned by Upper Management or Project Managers.

Required Skills/Abilities:

• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Thorough understanding of or the ability to quickly learn about the project or product being developed.
• Adept at multi-tasking and meeting challenging deadlines.
• Able to read and comprehend contracts, construction plans and specifications.
• Excellent organizational skills and attention to detail.

Education and Experience:

• High school diploma or equivalent required.
• Construction experience preferred.
• Scheduling software experience preferred.
• Contract Experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Benefits:

• 401(k)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off
• Holiday pay
• Aflac Insurance

Schedule:

Monday - Thursday 4 - 10 Hour days

Location: This position is not a remote or work from position. Office located in Temecula, CA 

AAP/EEO Statement

EOE/AA - M/F/Vet/Disability

Pay Range: $41,600.00-$47,840.00

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.