1st Choice Staffing is Hiring a Federal Fact Witness Coordinator/ Admin Legal Asst. Near Chicago, IL
1st Choice is in search of a Fact Witness Coordinator (Administrative Clerk) whose work will directly contribute to the success of legal proceedings within a federal legal office This position demands exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion Your role involves managing fact witnesses, facilitating their timely appearance, providing logistical support, and processing expense reimbursements.
Location: Chicago, Illinois
Key Responsibilities:
Witness Communication and Support:
Field inquiries from fact witnesses regarding court appearances, pre-trial conferences, grand jury proceedings, and expense reimbursements
Proactively notify witnesses of travel arrangements, court dates, and times Identify any special needs or circumstances
Collaborate with legal counsel to address complex witness situations, including special authorizations, international travel, or those with special circumstances
Travel and Logistics Coordination:
Arrange travel and lodging for fact witnesses in accordance with federal policies
Prepare necessary travel documents and ensure witnesses receive them in a timely manner
Meet witnesses upon arrival, provide courtroom orientation, accompany them to court, identify safe waiting areas, and assist with the completion of reimbursement paperwork
Expense Management:
Prepare and submit fact witness reimbursement documentation (vouchers, etc.)
Reconcile Government Travel Accounts and provide status updates on pending or completed vouchers
Administrative Support:
Maintain accurate and organized fact witness files, documents, and databases
Track hearings, trial dates, and scheduling conferences
Coordinate with various stakeholders within the legal system
Required Qualifications:
Education: High School Diploma or G.E.D
Experience:
Minimum of one year of experience in administrative or legal setting Experience working within a federal government environment highly preferred.
Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint and Access etc.) and Adobe Acrobat
Skills:
Ability to provide word processing and data entry/retrieval
Ability to review and analyze data and information from multiple sources
Ability to establish case/project files
Ability to enter and retrieve data from databases
Ability to prepare and format management reports
Ability to manipulate, transfer, compute and print information
Ability to prepare and correct reports and correspondence using word processing software
Ability to schedule appointments
Ability to answer inquiries regarding case-related information as maintained in the database
Ability to answer inquiries regarding case-related status
Ability to obtain additional information from other agencies/organizations
Ability to maintain internal status information on the disposition of designated information, files, and assets
Ability to assure information is accurate and perform analytical computations necessary to process data
Ability to provide administrative information and assistance concerning cases or files to other agencies or organizations
Exceptional organizational skills and ability to multi-task effectively
Strong verbal and written communication skills
Ability to work under pressure and meet deadlines
Discretion in handling sensitive information
Additional Requirements
Citizenship: U.S Citizen
Background Check: Ability to successfully pass a background investigation
Operational Hours:
Full-time (40 hours/week)
Typical schedule: 8:00 AM – 5:00 PM (subject to minor adjustments)
Overtime work is not authorized
1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law