The Principal Court Clerk position is highly responsible for advanced work using an electronic filing system in a court within the Missouri State Court System.

• Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies, and regulations, with minimal supervision.
• Work requires frequent interaction with the public providing exceptional customer service.
• Work may also involve financial record keeping within an automated case management system
• Work may also involve exercising direct supervision over subordinate court personnel.
• Position may assume the responsibility for the office during the absence of the circuit clerk.

• Performs case processing in receiving and initiating case files.
• Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing.
• Determines processing required and takes necessary action in accordance with court rules requiring detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciling financial accounts, and preparing daily and monthly financial reports.
• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances, or reports.
• Coordinates the flow of documents necessary for court assignments.
• Properly queues electronically filed proceedings for processing.
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
• May assign, direct, supervise, and coordinate the work of the personnel of the office and may participate in the hiring process of such personnel.
• May assist in preparing the court budget and answer procedural questions for staff.
• May coordinate, supervise, or deliver training on procedural and/or technical matters.
• May serve as a lead on the implementation of new technology, court procedures, and other projects.
• Engages directly in complex tasks Prepares, analyses, and/or supervises the preparation and timely dispatch of such operational and financial reports as may be required or requested.
• May participate in financial audit activities.
• Enters orders, court dates, pleadings, and other court matters.
• Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads.
• Assist with on-the-job training for new staff Enters orders, court dates, pleadings, and other court matters.
• Interacts with the public in a timely and courteous manner.
• Creates and processes copies of official legal documents.
• Assist appointing authorities or managers in the administration of time and attendance of employees, and the distribution of workloads.

• Supervise (9) Nine employees
• Oversee the initiation process of all Associate, Circuit and Small Claim cases filed with Civil Records
• Create/Review/Update procedures
• Complete various weekly/monthly reports
• Maintain personnel records
• Create/Review/Update scheduling calendars

MINIMUM EDUCATION AND EXPERIENCE:

(Equivalent combination of relevant education and experience may be substituted on a year-for-year basis provided a high school diploma or GED has been obtained.)

EDUCATION: High School Diploma or equivalent
EXPERIENCE: Three years of varied administrative experience performing a wide range of technical office duties, one year of which was in a supervisor capacity.

• Must submit to and pass a criminal background check as prescribed by the Court.
• Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.

• Comprehensive knowledge of court procedures and policies, legal documents, laws, and legal factors pertaining to the court Advanced knowledge of organization operations, functions, and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
• Ability to work with minimal supervision and follow oral and written instructions.
• Requires strong time management and organization skills with the ability to be detail-oriented.
• Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate.
• Ability to be detail-oriented.
• Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate.
• Ability to plan, assign and supervise the work of subordinate employees engaged in a variety of activities.
• Ability to analyze and interpret complex sets of data, draw meaningful conclusions and communicate the results in an effective manner.