Position Summary

This position is responsible for performing three areas of the business systems process.

1. Perform new customer order (CO) reviews and demand/supply entry into the ERP system.
2. Managing customer contracts from execution to extension and through termination.

This position is required to be familiar with all customer contracts and review each customer order against the terms of the applicable contract. It is the expectation of this position that the order be reviewed for compliance to the contract or applicable quote and be entered into the ERP system in a timely manner.

This position is required to be familiar with all customer contracts and review each new customer order against the terms of the applicable contract. It is the expectation of this position that the order be reviewed for compliance to the contract or applicable quote and be entered into the ERP system in a timely manner.

This position also requires to be familiar with all customers, upon contract execution the person in this position is tasked with managing the contracts database which requires protected filing of physical and electronic documents, kicking off activities to be completed by other departments related to renegotiating and extending contracts or exiting cleanly from expiring contracts that are not desirable to extend.

Essential Duties and Responsibilities

• Verifies customer orders and change orders comply with estimate and/or contracts.
• Verifies and enters new customer purchase orders and change orders.
• Coordinates with the Planning, Estimating, Purchasing Department, and Program Managers, flowing down necessary information from the customer purchase order to the related departments.
• Composes and types of routine correspondence related to customer purchase orders.
• Ensures that contract review is performed per documented process.
• Electronically file all reports, purchase orders and correspondence categorically.
• Perform weekly Open Order Bounces to ensure Quality Control.
• Download status files from customer’s portals.
• Check on Customer Portals for New Customer Purchase Orders or Change Orders.
• Accept/Reject customer purchase orders or change orders on customer portal or manually as required by customer.
• Monitor, perform tasks and move workflow items in the order entry node.
• Maintain customer contracts database.
• Electronic organization and access control of all company contracts whether customer or supplier.
• Driving action to Program Management well ahead of contract expiration so that extension or termination processes can begin to ensure no time gap in support and/or clean inventory contract exit can be achieved.
• Knowledge of contract terms and conditions.
• Effective time management.
• Evaluates and processes all orders and contracts.
• Ensures compliance with contracting policies, PO clauses, PO notes, laws and regulations, including but not limited to Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplements (DFARS), Export Administration Regulations and International Traffic in Arms Regulations (ITAR).
• Responds promptly to requests from other departments for information or changes as required from customers.
• Other duties as required

Position Requirements

• 2-3 Years experience Contracts or Purchase Orders
• 1-2 Years experience in the Aerospace industry
• MS Office proficiency, specifically in Excel
• Syteline (ERP System) experience preferred, not required
• Strong attention to detail

Physical and Environmental Demands

Manufacturing environment may be exposed to noise levels, dust, grime, and heat. Must wear appropriate personal protective equipment.

Physical and environmental conditions of the essential duties of the job. 

"F" for frequently; "O" for occasionally; “R” for rarely; "N" for not at all

On the job the employee must: 

(R) Bend
(R) Squat, kneel, or crouch
(N) Crawl
(N) Climb or balance
(F) Reach with hands & arms
(F) Use fine finger movements 
( ) Other
(F) Sit
(O) Stand
(O) Walk
(O) Push/Pull
(F) Talk or hear
(F) Handle Objects 
(manual dexterity)

Carry/lift loads of: 
(O) Up to 10 lbs.
(R) Up to 25 lbs.
(R) Up to 50 lbs.
(N) Up to 100 lbs.
(N) More than 100 lbs.

(F) Read/comprehend
(F) Write
(F) Perform calculations
(F) Communicate orally
(F) Reason and analyze 
( ) Other

(O) Is exposed to excessive noise
(N) Is exposed to extreme cold (non-weather)
(N) Is exposed to extreme heat (non-weather)
(R) Is exposed to marked changes in temperature and/or humidity
(R) Is around moving machinery
(R) Is exposed to dust, fumes, gases, radiation, microwave 
(N) Drives motorized equipment
(N) Works in confined quarters
(N) Works in high, precarious places
(N) Works with combustible materials
(N) Is exposed to Vibration
( ) Other