Position: Project/Program Manager IV
Location: Salem, OR 97301 (Hybrid)
Duration: 12 Months

Description of Work:

Individuals with a mastery of project management skills, qualifications, and experience. This individual shall function effectively with very little supervision while maintaining a high professional standard. They are assigned to extremely complex and/or high-risk projects that reflect the highest priorities of state government. These individuals are comfortable working with the highest levels of state government and can contribute to the furtherance of the states objectives. These individuals have the necessary skills and experience to assist in statewide project portfolio management and/or IT Investment Management

The client requires a Project Manager to oversee the implementation of a SaaS (Software as a Service) solution to replace the agency s current legacy system. The client has identified the solution and is in the process of procuring this SaaS system via an emergency procurement. The Agency estimates this implementation project could be up to 24 months in duration. The assumption is the average hours worked per week will be 25 but may extend up to 40 hours.

Minimum Qualifications:

• Minimum of 3-5 years with recent experience in planning and managing an agency-wide core business system replacement project
• PMI or PMP Project Management Certification
• Create Documents needed for immediate and future project management activities that follow the current version of PMI PMBOK Standards and the EIS Stage-Gate process.
• Plan and manage an agency-wide core business system replacement project.
  • Project plan preparation including artifacts required for EIS Stage Gate endorsements.
  • Project Implementation Plan
  • Weekly Project Status Report for PUC and vendor
  • Work with vendors to plan and coordinate implementation activities.
  • Monthly Project Status Report for the Enterprise Information Systems (EIS) and Legislative Fiscal Office (LFO)
  • Requirements Discovery
    • Functional Design Specification Documentation
    • System Security Plan
  • Prototype Testing Plan
  • Development and Configuration
  • User Acceptance Testing Readiness Report
  • User Acceptance Testing Plan
  • Data Migration Plan
  • Knowledge Transfer Plan
  • Training Plan
  • User Training
  • Implementation Plan
  • Go-Live Plan
  • Project Close-Out Documents
• Maintain project documents throughout the project.
• Ability to work with employees, stakeholders, and contractors to communicate needs and issues, ability to resolve issues solely and with management input, schedule and lead regular meetings to relay progress and identify problems.
• Ensure maximum performance by providing purpose, direction, and motivation to the project team.
• Lead projects with already defined requirements through deployment including identifying schedules, scope, budget estimation, and implementation plans, including risk mitigation.
• Coordinate internal and external resources to ensure that tasks adhere to scope, schedule, and budget.
• Analyze project status and, when necessary, revise the scope, schedule, or budget according to established change control and governance processes to ensure that project requirements can be met.
• Establish and maintain relationships with relevant client stakeholders, providing day-to-day contact on project status and changes.
• Ensure that best Change Management, Vendor Management, and Risk Management practices are followed.