Job Summary:

The Office and Administration Manager ensures the smooth running of the office and help to improve agency procedures and day-to-day operations. The role includes creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Key Accountabilities:

• Responsible for overseeing general office and administrative operations, supporting the director and management team in the office and providing status reports
• Play a key role in facilitating effective communication throughout the agency and be a liaison between management team and staff; respond to staff support requests
• Support various projects by coordinating logistics, tracking timelines, managing deliverables, and ensuring completion of all project-related tasks; set up and execute new processes and workflows to gain efficiency
• Coordinate and track purchases; facilitate the purchase of a variety of agency office equipment, supplies and materials as needed
• Manage filing systems and office supplies; create and maintain spreadsheets and databases of inventory and assets
• Moderate IT experience to support staff in setting up various technology and ensure IT infrastructure is maintained and that issues are escalated appropriately
• Oversee and synchronize agency-wide calendar in collaboration with program managers; coordinate and oversee the optimal utilization of office space and building resources
• Serve as vehicle coordinator; facilitate vehicle repairs & maintenance
• Meet frequently with managers to discuss HR topics such as policy compliance and interpretation, team dynamics, employee engagement, and other supervisory topics
• Analyze existing systems and recommend changes in policies, procedures, and standards
• Relay important information or policy changes from upper management and implement incentives to enhance employee productivity
• Responsible for execution of admin tasks related to hiring process: posting jobs, screening candidates, scheduling interviews and evaluations, pre-boarding activities, process new hires, process leaves, compensation and status changes, terminations, and coordinating and facilitating new employee orientations
• Train staff in the principles, practices, policies, and procedures of the agency to maintain and improve efficiencies in administrative procedures and processes
• Supervise and develop office assistance staff, drivers, and other select staff
• Oversee staff interactions and respond to their queries on office management issues
• Confer with staff and supervisors to exchange information on and/or explain work policies, procedures, and guidelines and to identify the characteristics, and formulate possible solutions to work-related problems
• Act as a representative of the ACCC in public forums in a positive, knowledgeable, and professional manner

Qualifications:

• Two to four years of experience as an administrative, HR, or office manager or related experience in planning, organizing, and implementing administrative or business functions
• Bachelor’s degree in business administration, communications, or any related field
• Strong interpersonal, written, and verbal communications skills necessary; must possess a professional demeanor and work ethic; ability to maintain positive working relationships
• Ability to prioritize and delegate work assignments while exercising the highest degree of confidentiality; must be organized and able to multitask in a fast-paced environment
• Comfort in creating and maintaining spreadsheets and databases to monitor inventory and assets; knowledge of record keeping procedures
• Advanced computer skills, with an aptitude to learn new systems and procedures; experience with office machines and equipment
• Experience developing internal systems; able to identify and prioritize problems and formulate possible solutions
• Exceptional attention to detail and good at execution; comfortable working with time-sensitive assignments and tasks and able to work independently
• Adaptable to change with a positive attitude; comfortable with ambiguity and taking initiative with new challenges in an often fast-paced work environment
• Comfortable in a multicultural workplace and working with a wide variety of backgrounds and experiences
• Knowledge of human resource practices including positive employee relations, hiring, training, performance management, and/or employment law strongly preferred
• Supervisory experience strongly preferred

To apply: visit https://www.lincolnasiancenter.org/careers/accc-employment-application.html

Job Type: Full-time

Pay: $36,400.00 - $58,000.00 per year

Benefits:

• Employee assistance program
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Lincoln, NE 68503: Relocate before starting work (Required)

Work Location: Hybrid remote in Lincoln, NE 68503