Construction Administration Specialist

Supervisor: Construction Administrator Lead

Classification: Full-Time, Non-Exempt

Summary Description:

The Construction Administration Specialist (CAS) is responsible for supporting the Project Management, Construction, and Operations & Maintenance teams through ownership of all administrative tasks throughout the lifecycle of a project, from handoff through warranty / service period.

Specific Job Responsibilities:

• Create projects in Dropbox Master File Index and setup budgets, coordinating with Project Manager.
• Initiate project start-up (Scoop, Raken, complete contract summary sheet and submit to accounting department).
• Complete startups and renewals (e.g. utility locates, permit acquisition, bond acquisition, & project specific COIs).
• Assist with project specific badging, when required.
• Partner with the accounting department to ensure projects have necessary business licenses, applications and renewals in place. 
• Update Dropbox project folders with copies of executed change orders, update change order request (COR) log, and adjust contract value within accounting software.
• Create monthly draft project billing and work with the accounting department to ensure payments are received in a timely manner. 
• Partner with Project & Construction Managers to address misc. data entry needs for Scoop and Raken.
• Work with the accounting department to track and escalate issues with Accounts Receivables (ARs).
• Assist with purchasing platforms and vendor accounts to ensure that projects have necessary materials needed to execute work timely. 
• Monitor compliance for apprenticeship ratios, working with the labor compliance department and WECA (Western Electrical Contractors Association) to help ensure the company is meeting requirements on all projects.
• Assist Project Manager with scheduling AHJ, utility and special inspections.
• Distribute weekly field hours report to estimating and construction management teams.
• Assist service department with administrative and billing items.
• Coordinate with the marketing department for jobsite photo opportunities.
• Assist Construction Manager and/or General Foreman with managing rental equipment & site service ordering, as well as tracking delivery & call-offs.
• Oversee and audit field purchase orders (ex. Home Depot), ensuring project information is properly coded onto orders.
• Work with concierge service to book field crew travel reservations.
• Order sticker and placard creation, working with the field teams to coordinate orders and deliveries.
• Organize project events (lunch meetings, team building events, etc.)

Required Skills/Abilities:

• 3 Years of experience in a Construction Administration role, or equivalent.
• Familiarity with Dropbox, SCOOP, and Google Applications Suite (Drive, Calendar, Sheets, etc.) or similar software.
• Embody company behaviors consistent with company core values and always demonstrate those values interactions with internal and external stakeholders.
• Strong written & verbal communication, organizational, decision-making, attention to detail, and problem-solving skills required.
• Ability to work with a wide variety of construction groups: clients, office management, field management, and subcontractors.

CalSolarInc is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

The starting hourly base pay for this role is between USD $25.00 and $30.00 per hour. The actual base is dependent upon many factors, such as: location, training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.

Benefits:

Competitive hourly and salary rates DOE

Health, vision and dental insurance

401(k) plan

Paid holidays

Flexible PTO and great work-life balance