SUMMARY
Under general supervision, the Research Coordinator oversees the coordination and execution for collecting and processing of samples and specimens for the research program. This position provides administrative assistance to the orthopaedic research program and primary investigators including patient recruitment, identifying participants, and managing data according to study related protocols and regulations. This position has matrixed reports across the organization and academic affiliates.
DUTIES AND RESPONSIBILITIES

• Collect, process, and assist in the compilation and verification of research data, samples, and/or specimens following strict protocol and detailed instructions associated with study and facilities used for processing.
• Assist with routine data verification and quality control, ensuring data integrity and consistency with prescribed study protocol.
• Complete and maintain case report forms per guidelines, and review them against the patient's medical record for completeness and accuracy.
• Assist in the creation and submission of various proposals for new studies including grants and IRB.
• Monitor and manage IRB submission status and expirations for assigned studies throughout the span of the study, and responding to IRB requests for revisions or to renew existing studies.
• Perform general coordination as required to support active studies and associated programs including filing and maintenance of all regulatory documents, projects, information and data.
• Perform subject recruitment by performing chart reviews and patient enrollment activities per protocol.

Perform data entry from forms and documents into databases and other documents. Assist coordinators and PIs with preparation of source documents for proposals, presentations and publication activities.

• Integrate current tools for data collection and security to eliminate redundancy in program collections and use of paper where possible while serving as resource for other coordinators and PIs on integration.

Coordinate and schedule research volunteers/medical students and non-senior coordinator assistance for consenting and specimen transport as needed for study progression.

• Other duties as assigned.

PERFORMANCE STANDARDS AND SUCCESS INDICATORS

• Ensure coordinator is going to all pertinent clinics and is obtaining all necessary paperwork/measurements for patients that qualify for the doctor's respective studies. Integration and input data from clinics in a timely and organized manner into secure databases and collection tools. Keep IRB applications up to date.

Constantly stay up to date with literature surrounding topic of respective research projects and propose new areas of investigation whenever relevant.

• Meet deadlines as it pertains to grant submissions, abstract and publications submissions with minimal direction.

QUALIFICATIONS

• Bachelor's degree in sciences related field preferred.
• Master's degree in research or biological sciences related field highly preferred.
• Three years of experience in a related clinical research position preferred; experience integrating RedCap and similar study methods highly preferred.
• Proficiency in Microsoft Office suite, Box software required.

Experience with proper handling of Protected Health Information preferred.

• Experience working with academic human research office, IRBs and RedCap

Must have own transportation to attend clinics both at OIC, DTI-A and practice locations at UCLA Medical Center, Santa Monica and Westwood.

• Spanish Speaking highly preferred,

KNOWLEDGE SKILLS AND ABILITIES:

• Must be a self-starter and demonstrate initiative

Must have critical thinking skills, and ability to multitask while managing timelines to adhere to strict deadlines

• Must possess excellent verbal and written communication skills as well as excellent interpersonal skills with patients, clinical staff, administrative staff, and other health care professionals

Able to read, analyze, and interpret information from professional journals, technical procedures, or governmental regulations

• Able to effectively present information and respond to questions from physicians, researchers, staff, and patients

Able to demonstrate consistent professional conduct and meticulous attention to detail Able to travel to any of the other locations upon request, including long-distance travel to regional or national conferences and meetings IQ times per year

• Must be able to work flexible hours as necessary for research related patient collections, including nights and weekends

Previous experience with clinical trials and performing bench work (preferred)
Knowledge of EPIC EMR system (preferred)
Prior exposure to data collection tools (i.e. RedCap) (preferred)
Complexity:
Ability to perform highly detailed work with sustained attention and ware while providing/obtaining information on numerous inquiries is paramount to success in this position.
The position may require to travel between the locations listed below:
OIC - 403 W Adams Blvd, Los Angeles, CA 90007 (intermittently)
UCLA Santa Monica -1250 16th Street, Santa Monica, CA, 90404 (regularly) UCLA Westwood - 405 Hilgard Avenue, Los Angeles 90095 (intermittently)
MENTAL DEMANDS:
The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.