Description

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.
The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.
The Operations Division is the heart of the Office of Secretary of State, supporting the Executive Office and every division through the internal functions of Public Records, Financial Services, Budget, Facilities, and Human Resources. This division serves as a trusted and knowledgeable resource to both its internal and external customers. Its success depends on the expertise of employees who ensure public access to information, protect financial resources, and help develop our most valuable asset: people.

Duties

• Collaborates with co-workers, customers, and stakeholders to build robust recruitment outreach strategies with core components in each plan for various job classes, hard-to-fill positions, and other vacancies
• Creates outreach opportunities for a myriad of jobs and talent pipeline
• Designs creative outreach strategies for hard-to-fill jobs and leadership position
• Builds relationships with external partners to assist sourcing diverse talent
• Incorporates diversity, equity, and inclusion strategies in core outreach plans
• Develops recruitment resources and tools for recruiters and hiring managers
• Partners with communications staff to build various media about the office, who we are, and why people want to work for the office
• Attends career/job fairs representing the office and employment opportunities
• Manages the onboarding process of all new hires including developing surveys

• Serves as the office representative at statewide training manager meetings
• Creates and updates training curriculum for classes
• Partners with other HR Consultants to facilitate and lead OSOS Leadership Academy working sessions, content, brown bag lunches
• Manages and troubleshoots The Learning Center including challenges

• Independently manages assigned recruitments for the office according to WAC 357, the WFSE Master Agreement, and office policy, processes, and procedures
• Works with managers/supervisors to design effective and efficient recruitment strategies
• Partner with other consultants on allocation or reallocation of the position description prior to posting for recruitment
• Writes and publishes job announcements, administers a blind screening/review process, reviews, edits, and approves interview/reference check questions
• Responds verbally and in writing to applicants’ inquiries about the recruitment process
• Runs layoff lists and creates recruitment plans

• Assigns work, monitors, and works with management on correcting performance issues including coaching and mentoring for interns, students, and volunteers
• Monitors interns, students and volunteer’s performance to ensure the technical and support functions comply with Office policies, procedures and standards of best practice
• Participates in the selection of interns, student workers and volunteers
• Develops and updates job description forms for interns, student workers and volunteers Assists other
• HRCs as needed
• Other duties as assigned

Qualifications

• At least five years of experience providing support or consultation in more than one human resource discipline; Experience should include at least one year at expert level for at least one HR discipline and also include independently composing business communications, managing records, and responding to customer inquiries; Education may be substituted for up to 2 years of required experience
• At least one year of experience should be focused on full-cycle recruitment
• Attention to detail and accuracy
• Ability to present training and speak in front of groups
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position

• Experience within Washington State government recruiting
• Experience using NEOGOV applicant tracking system
• Experience creating curriculum and providing training

Supplemental Information

Working Conditions
The incumbent will be working with a tightly knit team of established HR professionals. The majority of day will be spend working at a desk with standard office equipment: computer copier, scanner, fax and phone. Must be able to and maneuver boxes weight up to 30lbs. The standard business hours are Monday - Friday from 8am -5pm. The option to adjust work hours will be given. Depending on emergencies or natural disasters, the incumbent may be required to work outside normal business hours. Additionally, the incumbent will work with both internal and external customers by phone, email, and in person. Incumbent must have the ability to handle complaints and interact with difficult and impatient people/customers.
How to Apply:

• To be considered for this position you must attach the following:
  • Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position
  • Current Resume
  • Three Professional references. Personal references will not be considered.
• You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.
• All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.