We believe every person deserves to age well. That’s why we’re on a path to improve the lives of 40 million older adults by 2030. Come join an awesome team and learn about the work we do, the people we serve, and why equitable aging matters now more than ever. At NCOA, we represent the interests of the aging population across the nation, while striving to live out our core values of equity, excellence, and innovation. This is meaningful work where we put “people first” and our employees can learn and grow, where work/life balance is prioritized, and have a flexible hybrid work schedule while being part of a dynamic, collaborative team.

We are interested in growing our team with passionate, committed, and innovative individuals. The Grants Financial Manager will join NCOA at a time of dynamic growth.

POSITION SUMMARY

The Grants Financial Manager has primary day-to-day responsibility for financial management and oversight of all federal and private restricted grants. This includes developing and revising grant budgets, preparing and submitting financial reports, analyzing allocable expenses and formulating projections, and ensuring compliance with all funder requirements and policies. The Grants Financial Manager will also collaborate closely with the CFO and Controller on the development of appropriate policies and systems to manage grant activity and reporting and will help ensure integrity of all financial transactions and reporting in the context of grant awards.

Positions at this level typically report to a senior director and/or executive team member and require advanced knowledge and experience as well as strong management capabilities. Incumbents are required to exercise latitude and independent judgement within their scope of work and usually require minimal oversight. Incumbents generally have five or more years of experience in their discipline and a bachelor’s degree or the equivalent, as well as substantive experience at this level.

KEY RESPONSIBILITIES

• Oversee and monitor the complete life cycle of government and private foundation grants, including but not limited to managing grant reporting deadlines, monitoring the budget and spending status of all grants, and ensuring requirements for monitoring and financial reporting are met for all federally funded grant programs as required by 2 CFR Part 200.
• Work in conjunction with staff project leaders to understand and meet the terms of all funding agreements.
• Prepare and manage grant budgets and initiate requests and provide information for budget revisions or amendment requests.
• Prepare, complete, ensure accuracy and submit all financial and close out reports for grants.
• Review financial transactions allocated to grant awards to ensure reasonableness, consistent treatment, and availability of funds. Analyze and monitor projects’ fund and cash balances to keep project team informed of status.
• Draw down federal funds as appropriate for grant awards and prepares invoices as scheduled for private grant awards.
• In collaboration with the CFO and Controller, determine financial charges that are allocable to grant awards. Ensure correct allocation of salaries charged to projects.
• Generate data visualizations and projections to facilitate project management and decision-making regarding resource allocation and timelines for project completion.
• Document and track matching costs where required, including in-kind service provision.
• Monitor compliance with federal regulations and spending of sub contractual agencies to ensure adherence to policies, procedures and reporting requirements. Review subcontracted agencies’ financial reports and oversee and track payments to subcontracted agencies.
• Assist with the development of an annual indirect cost rate proposal for federal funder approval. Once established, reconcile monthly organization indirect cost rate.
• Other responsibilities as assigned.