ADR Vendor Management Analyst
Essential Job Functions:
Interested in Applying? I have a few preliminary questions:

• Do you love data entry, running reports and helping others?
• Do you love to analyze information and problem solving?
• Do you love figuring out how to improve a business process?
• Can you create, maintain, and manipulate excel spreadsheets?
• Are you really good with the Microsoft Software Suite?
• Are you looking for a job in the Department of State, located in Charleston, SC?

If you answered yes to most of these, keep reading on.
Why is this Different from other Job Opportunities?
All contractors supporting this Department must be able to either possess or obtain a Security Clearance of “Secret”. Important note to consider: A Secret Clearance will open a lot of other doors for your career in the Government to include possibilities of being hired directly.
You must meet these minimum requirements:

• High school degree or equivalent; some college is highly preferred.
• The employee shall possess superior organizational, oral and written communication skills and the ability to follow directions.
• Experience with computer applications such as Microsoft Office Suite is required.
• Ability to understand brief explanations of work requirements.

We are also looking for:

• Experience providing detailed guidance and support via professional e-mail correspondence and/or phone interactions directed to internal/external customers, staff, and management.
• Intermediate/Advanced knowledge and experience in Excel and familiarity with Microsoft Access.
• Strong analytical skills including but not limited to deep-dive fact finding and data analysis.
• Must be able to work on several tasks simultaneously and to work independently without any higher-level coordination or direction for day-to-day activities.

Our most successful employees in this position demonstrate:

• Able to communicate in written form or verbally with external and internal customers.
• Great time-management and organizational skills.
• Ability to multi-task, prioritize tasks, and meet deadlines.
• Able to work within a team and independently.
• Self-motivated and ambitious to succeed.

Day-to-day job responsibilities include:
The employee will provide Audit Distribution and Reconciliation support to The Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), Charleston, SC for the Office Claims. The Office of Claims is responsible for Accounts Payable support for the Department of State.
Detailed job responsibilities include:

• Ensure deadlines are being met at the manager’s request.
• Update, run and distribute daily, weekly, monthly, and quarterly reports, created through Excel, Access DB, and Business Intelligence software directed to Management.
• Processing incoming request via the Vendor Management Mailbox.
• Receive and process ACH forms containing vendor and payment information from bureaus and vendors.
• Manually create, update vendor and payment information in our accounting system.
• Verify completeness and accuracy of SAM.Gov vendor record prior to submitting invoice documents to voucher processors.
• Collaborate with Treasury to obtain ITIN for our Invoice Processing Platform (IPP).
• Verify and accept vendor enrollment in IPP for proper payment processing.
• Analyze and correct errors in vendor records.
• Ensure multiple feeder systems have accurate vendor information before invoice document is submitted for payment in the financial system.
• Format, create and disburse 1099 forms and submit to IRS for record keeping.
• Able to learn, understand internal business processes regarding vendor management, vendor and interest payments and ISO 9001; and use this knowledge to troubleshoot vendor records and payment requests.
• Recommend, develop, present, and implement cost-effective solutions to the Department’s requirements.

Required software experience/knowledge:

• Excel
• Word
• Outlook

Desired software experience/knowledge:

• Global Financial Management System (Accounting Software)
• Global Business Intelligence and Power Business Intelligence (Business Intelligence Software)
• Familiar with MS Access and PowerPoint
• Case Management System (Service Now)
• Microsoft Teams (Web-based collaboration software)

Work Schedule:
The employee will work an 8-hour shift between the hours of 6:15 am to 6:00 pm with a non-compensated 45-minute lunch (See your Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Management. This is a hybrid position with 2 days teleworking and 3 days on-site.