Salary: $56,976.93 - $91,163.08 Annually
Location : North Port, FL
Job Type: Full Time
Job Number: 201401635
Department: Utilities Department
Division: Administration
Opening Date: 04/04/2024
Closing Date: 5/10/2024 5:00 PM Eastern
General Description
This is a highly responsible position responsible for coordinating all aspects of budget, payroll asset management, assessments and purchasing functions. Work is performed under general direction of the Utilities Business Manager.
Essential Job Functions

• Prepares the department's budget and capital improvement by performing data entry, compiling backup, and producing budget documents for submittal; monitors expenditures throughout fiscal year.
• Leads, motivates, directs, evaluates and supervises staff to include all aspects of purchasing.
• Collects and prepares operating reports, budget expenditures, accounts receivables and management reports.
• Provides analytical and administrative assistance in the development and implementation of efficient financial management systems and procedures that are in compliance with all applicable laws, rules and regulations.
• Serves as customer liaison in regard to assessments and other specialized billings.
• Coordinates the renewal of department licenses and permits.
• Serves as a liaison to vendors and responsible for preparation of monthly billing information.
• Prepares monthly, semi-annual and annual reports as applicable.
• Prepares trend analysis to assist with budget development and preparation.
• Prepares payroll calculations, entry and accruals.
• Secures quotes, processes purchase orders, requisitions, and payment authorizations in accordance with the City's Purchasing Policy.
• Utilizes knowledge of cost accounting, budgetary practices and principles in order to prepare and monitor departmental and capital improvement budgets for the purpose of allocating and managing City funds and resources.
• Oversees department's fixed assets.
• Coordinates monthly reconciliation of inventory.
• Develops and maintains standard operating procedures in accordance with established policies and protocols; provides training to appropriate support staff.
• Coordinates projects and special management studies.
• Utilizes knowledge of modern office practices and procedures in order to arrange internal and external meetings, schedule appointments, maintain calendar of scheduled meetings or events, and manage associated tasks to facilitate time management and productivity within the Department.
• Serves as department ICS liaison to Finance during major incidents.
• Serves as the department records liaison.
• Assists with the financial aspects of Developer Agreements.
• Assists with public outreach and educational efforts, including environmental protection to protect the City's water resources.
• Researches and recommends grant funding opportunities, including analyzing and preparing grant applications for funding to support various City projects and programs.
• Prepares and reviews legal documents, proposals, resolutions, RFPs, etc.
• Administration of City grants providing efficient and effective assurance that City grants are properly accounted for, including tracking and monitoring for compliance and adherence to standards.
• Develops, implements and oversees procurement processes for the department to ensure efficient and compliant purchases.
• Develops and conducts staff training on procurement, asset management, and budget coordination annually, developing necessary forms and training materials for staff reference to ensure efficient procurement and budget processing.
• Acts as department liaison with Procurement and Risk Departments.
• Responsible for the review of application and interviewing of potential new hires.
• Leads, motivates, directs and supervises staff in the absence of the Business Manager.
• Assignments may include evening or weekend work.
• Attends public meetings of various boards and committees.
• Responsible for reviewing and approving timesheets and overtime for assigned customer service staff in a timely manner.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)
Knowledge/Skills/Abilities

• Knowledge and understanding of local government finance procedures, including budget and procurement.
• Advanced knowledge of principles of supervision, training and performance evaluation.
• Skilled in computer business and budget programs.
• Skilled in customer service with ability to communicate effectively, both in person and in writing.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Ability to effectively select, lead, motivate, train and direct staff.
• Ability to plan, organize, supervise and inspect the work of staff.
• Ability to work autonomously and self-motivate with minimal direction.
• Ability to read, analyze and interpret in English, general business periodicals, professional journals, technical procedures or government regulations.
• Ability to produce and maintain financial and statistical records/reports.
• Ability to research/analyze data and present findings in various report formats.
• Ability to prioritize and manage multiple work assignments with competing deadlines.
• Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy.
• Ability to work in a team environment and to establish and maintain effective working relationships with employees, City officials, customers, vendors and the public.

Education, Experience, Licenses and Certifications
Education and Experience:

• Bachelor of Science Degree from an accredited college or university in business or public administration, finance or related field.
• Three (3) years office management or progressively responsible administrative work.
• Two (2) years in a supervisory or lead capacity at the executive level.

(A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.)
Licenses and Certifications:
Possession of or ability to obtain a valid Florida driver's license by date of hire.
All benefits are effective the 1st of the month following 30 days.
Aetna - Health Insurance
The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.
Cigna Dental- Dental Insurance
The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.
EyeMed Vision Care - Vision Insurance
The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.
Cigna Life - Life, Voluntary Life, Dependent Life Insurance
The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.
Cigna - Short Term Disability
The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.
E-Flex - Flexible Spending Account
A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.
Trustmark- Supplemental Polices
Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.
LifeLock Benefit Solutions
Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.
ICMA-RC - Deferred Compensation Plans
The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.
Florida Retirement System - FRS
Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.
Cigna - Employee Assistance Program
The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.
VPI - Veterinary Pet Insurance
The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.
Florida Prepaid College Board
Employees are eligible to enroll in college savings programs as well as 529 plans.
Educational Assistance Program
Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).
Paid Holidays
The City observes 12 paid holidays per year.
Sick Leave and Annual Leave
Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.
Sick Leave Incentive
Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.
Personal Leave
Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.
Bereavement Leave
Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".