We are seeking to hire a Receptionist to join us. The Receptionist will be responsible for a wide range of day-to-day administration requirements to ensure a functional and efficient office environment. The Receptionist will support operations, accounting, human resources, and provide general administrative assistance to the project sites when necessary.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements

• Previous Front Office experience is an asset.
• Fluent in English (spoken and written) and/or additional language will be considered a plus.
• Proficient in the multi-line telephone system is a plus.
• Proficient with Microsoft Office Suite.
• Excellent written and verbal communication skills
• Must be willing to "pitch-in" and help co-workers with their job duties and be a team player.
• Must be able to perform job duties with attention to detail, speed, and accuracy.
• High school degree; additional certification in Office Management is a plus