INTERESTED INDIVIDUALS SHOULD COMPLETE THE ONLINE APPLICATION LOCATED AT:

https://www.applitrack.com/socs/onlineapp/

Must pass a National Criminal History and DCS Check.

Must be able to perform each essential duty satisfactorily

Must have a high school diploma or general education degree (GED)

Payroll experience desired but not required

Bookkeeping knowledge and skills

Willingness to complete IASBO training as appropriate

Ability to write routine reports and correspondence

Ability to operate a personal computer and related software including word processing, efficient data entry skills and spreadsheets

Ability to communicate clearly and concisely both orally and in writing

Ability to be accurate and have good proofreading skills

Ability to develop effective working relationships

Ability to perform duties with awareness of all Corporation requirements and school board policies

Ability to multi task

Recognizes the importance of team concept

Excellent communications skills

Well organized and detailed oriented and must be able to work under pressure to meet deadlines

Ability to maintain a good rapport with school community and positively meet the public

Prepare and process bi-weekly payroll from time sheets for classified/certified employees. Generate payroll checks.

Call in Federal taxes the day of pay. Post bi-weekly payroll.

Submit retirement to INPRS online and print reports. Post vacation, sick leave, and run “days used” report.

Submit Classified Attendance bi-weekly to individual schools. Maintain quarterly retirement and benefits spreadsheet.

Maintain Classified Sick Bank.

Maintain certified employee transfer days from previous schools. Assist Executive Secretary with seniority list.

Input payroll and personnel changes to employee file. Prepare/pay WH-1 form online on or before the 20th monthly. Setup new hires and enter terminations in accounting system.

Prepare and submit monthly additionals, garnishments and health insurance. Submit employee health insurance forms.

Prepare Certified Employee (CE) report and submit it to technology office. Submit monthly CES Report.

Submit bi-weekly New Hire Report.

Submit employee information for American Fidelity download. Perform payroll quarterly procedures.

Prepare, print and submit Form 941.

Prepare, print and submit SUTA forms UC-1 and UC5a.

Create, print, and distribute Teacher/Administrator/Some Classified contracts. Compute contract match for eligible 401(a) accounts

Prepare Form l00R.

1095-C/1094-C's

• Maintain the 1095-C forms data throughout the year.
• Print and distribute the 1095-C forms. Perform payroll fiscal year-end procedures.

Perform calendar year-end procedures. W-2's

• Order
• Prepare and balance
• Print and distribute toemployees
• Submit to the state and federal government

All other necessary duties as assigned bythe Superintendent.

Employee Requirements:

Maintains own regular and prompt attendance (8:00 AM – 4:30 PM, daily). Maintains appropriateappearance.

Promotes good public relations for the School Corporation and community.

Remains freeof any alcohol or non-prescribedcontrolled substance abuse in the workplace throughout his/her employment in the Corporation.

Supervisory Responsibilities:

Assists the whole central office staff in the supervision and efficient running of daily operations.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High school diploma or general education degree (GED); one to three years related experience and/or training is preferred.

Language Skills:

Ability to read and comprehend information such as state and local instructions, reports, correspondence, or government regulations. Ability to write routine reports and correspondence. Ability to effectively present information in one-to-one and small group situations to students, staff, parents, and community members.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers common fractions, and decimals. Ability to apply concepts such as fractions, percentages, and ratios to practical situations.

Reasoning Ability:

Ability to deal with problems involving a variety of concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

Other Skills and Abilities:

Ability to operate a personal computer and related software including word processing and spreadsheets. Ability to pass a skills test. Ability to communicate clearly and concisely both orally and in writing. Ability to be accurate and have good proofreading skills. Ability to develop effective working relationships with students, staff, and the school community. Ability to perform duties with awareness of all Corporation requirements and school board policies.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodationsmay be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is continuously required to sit; repeat the same hand, arm, or finger motion to operate computers and or office machinery. The employee is frequently required to stand or walk. The employee frequently lifts up to 5 pounds and occasionally up to 25 pounds such as boxes of papers and files. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representatives of those and employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderately quiet. The employee frequently will be required to meet multiple demands from several people. The employee has continuous interaction with students, staff, and the school community.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

Equipment Used:

• General Office Equipment (computer, telephone, copier, fax machine).

Place Where Work is Performed:

• Spencer-Owen Community Schools Central Office (205 E. Hillside Ave, Spencer, IN 47460)

Physical Demands:

• Must be able to sit and/or stand for long periods of time.
• Must be able to stoop, kneel or crouch.
• Must be able to hear and speak clearly.
• Must be able to lift items of 20 lbs. occasionally.

How this Job Description was developed:

This job description was developed by the HR Department.