Carpenter's Place is Hiring a Part time Receptionist at Carpenter's Place Near Rockford, IL
Part time receptionist for Faith based social service agency. The receptionist maintains a positive and welcoming environment for staff, interns, guests, volunteers and visitors. This candidate must be professional, detail oriented, able to multi task, computer proficient, comfortable working with homeless population, have good motivational skills and high energy. ESSENTIAL DUTIES AND RESPONSIBILITIES
Assist the Director of Guest Services with the development and review of policies and procedures related to this position
Interact positively, respectfully and compassionately to all persons entering the agency, especially the guests
Answer the phone, direct calls appropriately, take messages and answer general questions about the agency
File documents as needed
Distribut e keys
Call and schedule devotion speakers
Update devotion calendar and contact list of speakers
Track and record obituaries of deceased guests, guest suspensions, and haircuts
Transfer and print intake photos
Distribute messages and mail to the guests.
Keep monthly inventory of front office supplies and request orders when needed.
Order, pick up, and keep record of all bus tokens for guests
Notarize documents for the guests
Keep track of staff birthdays and anniversary dates; share the information each month of those celebrating their milestone.
Record the guests' gratitude statements and share them with the staff
Post a Scripture verse on the board leading into the day room
Update the Daily Announcement board, i.e., dogs visiting, etc.
Attend s taff meetings when directed to do so; exhibit team attitude
Be flexible to adjusting hours to make sure that the front desk is covered
Perform other duties as assigned
Minimum requirements include a GED or High School diploma and 2 years office experience.