Role objectives:

The Payroll Administrator II is accountable for all aspects of quality payroll service for clients. The Payroll Specialist II works closely with the client contact and other Payroll Administrators to ensure timely and accurate processing of payroll. Ensures accurate data entry input into the payroll system to produce timely weekly, bi-weekly and semi-monthly payments. 

Key Responsibilities:

• Keep abreast of assigned client base to meet client payroll needs and process all updates for each client according to their payroll cycle
• Import and audit time files into the payroll system for processing and handles all payroll related matters for assigned client groups including processing manual checks.
• Generate and complete each payroll; post payroll batches and provide reports to clients
• Handle various activities related to the processing of the weekly, bi-weekly and semi-monthly payroll including completing processing sheets.
• Routinely contact clients according to set schedules in order to obtain payroll data, including salary adjustments, special payments, tax allocations, and employee deductions or adjustments.
• Accurately key all payroll related data necessary to process and meet appointment schedules.
• Input and execute all new hire, termination and status change information for payroll payments and adjustments on occasion.
• Maintain client files to ensure efficient operation and improved client service.
• Research and resolve client and system problems to ensure accurate payroll reports and tax returns.
• Establish and maintain a positive working relationship with clients, agencies, and coworkers to promote a positive quality service image
• Build relationships between other departments to establish efficiencies and best practices.
• Distribute client specific payroll reports.
• Record adjustments to previous pay issues.
• Act as additional support for Payroll Admins I.
• Complete special projects and other duties as assigned.

Preferred Skills:

• Ability to work under pressure and effectively handle high volume workloads.
• Ability to appropriately distribute daily workload and assigned projects to ensure operational effectiveness.
• Ability to complete assigned projects without strict supervision.
• Ability to communicate clearly; excellent telephone manners and etiquette.
• Ability to operate a 10-key calculator by touch.
• Advanced knowledge of Microsoft Office Products (Excel, Word, Access, and

Outlook)

Required Experience:

• Bachelor’s degree or equivalent work experience.
• Minimum of Three (3) years payroll processing experience required
• Demonstrated ability in data entry, customer service, and problem resolution is required
• Advanced PrismHR and/or iSolved system experience
• Experience managing multi-payroll and multi-state in a multi-client environment
• Vast knowledge of state and federal laws pertaining to wage and hour, wage garnishments and taxes

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job operates in an indoor office environment.

• Clean, pleasant, and comfortable office setting.
• Equipment for daily performance will be provided.

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands and may change at any time with or without notice.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

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