Salary : $42,369.60 - $51,064.00 Annually
Location : City of San Diego, CA
Job Type: Varies by Position
Job Number: SI-T11686-202302
Business Area: N/A - Multiple Departments
Opening Date: 02/03/2023
Closing Date: Continuous
JOB INFORMATION

See NOTE(S) below for future wage increases and/or additional compensation opportunities.
Clerical Assistant II positions work in a variety of City of San Diego departments and perform various typing tasks; serve as receptionists; keep records and compile statistics; operate office machines; and perform other duties as assigned.

NOTES:

• Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases:

4% effective 7/1/24
2% effective 1/1/25
5% effective 7/1/25

• Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).
• Clerical Assistant II is also a job class used to underfill a number of other classifications throughout the City. This includes Office Support Specialist, Test Administration Specialist, Payroll Specialist series, and Benefits Representative series, to name a few. After gaining the requisite experience, employees may be eligible for career advancement to higher-level classifications. For further information on the City of San Diego's career advancement process, please refer to the 'General' tab of our frequently asked questions:
• Some Clerical Assistant II positions may be filled on a limited, hourly basis.

MINIMUM REQUIREMENTS

You must meet the following requirements on the date you apply, unless otherwise indicated.

EDUCATION/EXPERIENCE: You must meet ONE of the following options.

1. One year of full-time clerical experience which may include typing, filing, providing information to the public, and general bookkeeping as typical duties. Six months of this experience MUST be in a position where the PRIMARY job responsibility is clerical in nature and must include a wide range of qualifying clerical duties.
2. Associate's Degree in Business Office Technology or a closely related field.

NOTES:

• A Bachelor's Degree or equivalent education (i.e., minimum completed units = 120 semester/180 quarter) may be substituted for a MAXIMUM of one year of the required experience.
• The ability to type at a corrected speed of 30 or 50 words per minute on a computer keyboard may be required for some positions.
• City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.

LICENSE: A valid California Class C Driver License may be required at the time of hire.

HIGHLY DESIRABLE:

• Bilingual communication skills.

REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):

• Proof of degree/transcript, if utilized to meet the minimum requirements.
• For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.

Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying.
SCREENING PROCESS

Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.
SUPPLEMENTAL INFORMATION

PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, including a polygraph examination and/or background investigation. All screening processes must be successfully completed before employment begins. A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities.
Rev. 3 - July 3, 2023 (Pay Note Added)
City employees may be eligible to participate in a benefit program including holidays, vacations, savings and retirement plans, health programs, and other benefits.
Eligible City employees initially hired or assuming office on or after July 10, 2021, with the exception of Police Recruits participating in the City's Police Academy, will participate in the City's Defined Benefit Plan administered by the San Diego City Employees' Retirement System (SDCERS).

Benefits may change due to employer-employee contract negotiations.
or review the
01

I understand that failure to respond to the following questions in the spaces provided may result in the rejection of my application. In addition, I may miss out on employment opportunities. Rsums are NOT reviewed for assessing the minimum requirements.

• Yes
• No

02

I understand that the responses I provide on the supplemental questions will be reviewed using an automated evaluation system and that if I am successful in this initial screening process, my application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.

• Yes
• No

03

Have you previously worked for the City of San Diego as a government/municipal employee?

• Yes
• No

04

Are you currently working for the City of San Diego as a government/municipal employee?

• Yes
• No

05

If you have previously worked or are currently working for the City of San Diego, please enter your PERNR.
06

The minimum age for this job is 18, unless you are 17 and a high school graduate. Do you meet the minimum age requirements for this job?

• Yes
• No

07

How did you first hear about this employment opportunity?

• City of San Diego Employment Information Center
• City of San Diego Facility/Employee
• Government Jobs.com
• Facebook
• Twitter
• Instagram
• Indeed
• Recruitics
• Glassdoor
• Jobs2Careers
• ZipRecruiter
• Diversityjobs.com
• Monster.com
• Brown & Caldwell Water Jobs (BCWaterJobs)
• American Water Works Association (AWWA)
• California Water Jobs (CAWJ)
• Notified by Mail/Email
• Job Fair
• City Employee Association
• Community Organization
• San Diego Union-Tribune
• Los Angeles Times
• Voice and Viewpoint
• La Prensa
• San Diego Asian Journal
• Television/Radio
• Other

08

If you selected Other in question #7, please specify.
09

How many years of full-time clerical experience do you have?

• None
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

10

Describe your full-time clerical experience. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties and the total length of your experience.
11

How many months of full-time experience do you have in a position where your PRIMARY job responsibility is clerical in nature and includes a wide range of qualifying clerical duties?

• None
• Less than 6 months
• 6 months to less than 12 months
• 12 months to less than 18 months
• 18 months to less than 24 months
• 24 months to less than 30 months
• 30 months or more

12

Indicate in which of the following areas you have clerical experience.

• Typing and keyboarding.
• Filing and classifying material.
• Checking, reviewing, and proofing.
• Bookkeeping and calculating.
• Operating business machines.
• Copying and recording data.
• Public contact/receptionist duties.
• Developing and maintaining spreadsheets.
• None of the above.

13

Describe your clerical experience in the following areas: a. Typing and keyboarding (specify types of documents); b. filing and classifying material (specify types of materials and filing systems); c. checking, reviewing, and proofing (specify types of data and documents); d. bookkeeping and calculating; e. operating business machines; f. copying and recording data; g. public contact/receptionist duties; h. developing and maintaining spreadsheets. For each area, specify from which employer the experience was gained, your title, level of responsibility, percent of time spent on each area, and the total length of your experience. If you do not have any experience in a specific area, write "None."
14

Do you possess an Associate's Degree in Business Office Technology or a closely related field? NOTE: Attach proof of degree to your application.

• Yes
• No

15

If you are meeting the education requirement with an Associate's Degree in a closely related field to Business Office Technology, specify degree.
16

Do you possess a Bachelor's Degree or equivalent education (i.e., minimum completed units = 120 semester/180 quarter) ? NOTE: Attach proof of degree to your application.

• Yes
• No

17

List the computer programs with which you are familiar and indicate your experience level (e.g., limited, moderate, extensive).
18

List all languages other than English in which you can communicate fluently.
19

I understand that I am required to submit the following documents at the time of application, if utilized to meet the minimum requirements: Proof of degree/transcripts; proof of Out-of-Class Assignment (OCA). If you are unable to attach, refer to the "Required Documents" section of the job posting for instructions.

• Yes
• No

Required Question