Job Description: 

We are seeking a highly organized and experienced Event Coordinator to assist with day of coordination for weddings and private events at Celestine. This is a seasonal, part-time position based on event bookings, with 1 weekly administrative day and an estimated 2-3 on-site coordinating days per week. The current contract period will be April 1 - November 1st, with the possibility of extension based upon the events calendar and performance. 

Rates:

Admin - $25/hour (4 - 6 hours per week, dependent upon event schedule)

Coordination - $50/hour (16-30 hours per week, dependent upon event schedule)

*event coordination schedule will be determined at least 1 month out at all times

About you: 

Our ideal candidate is a thoughtful and kind person with excellent communication and organizational skills, who would work well in a team while balancing the interests of the client and the company. New ideas are encouraged, and we’d like you to feel safe enough to grow as a professional and an individual while working with us. Feedback at all levels within the organization is consistent and encouraged. Last but definitely not least, a passion for bringing people together to celebrate life’s milestones is essential! 

Ideal candidate is / has:

• Previous experience in event coordination and/or planning, ideally in the wedding space
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to work well under pressure in a fast-paced environment
• A community-oriented team player 
• Computer savvy (Google suite, Canva, etc)
• Proactive, a self-starter and a problem solver
• Restaurant industry experience
• A people person; outgoing, friendly, and warm with a strong interest in making others feel at home and taken care of
• Knowledge of the Brooklyn area and local vendors is a plus
• Availability to work evenings and weekends

Duties:

Administrative

• Create, print, & pick up menus for all event types
• Assist with Resy as needed for all event types
• Print floor plans, BEOs, printed collateral, cut & assemble, organize in office for upcoming events
• Upload & keep current all events execution materials in weekly handover folder, ensure management and team have access
• Miscellaneous admin assistance where needed (e.g. data entry, deposit reconciliation) if schedule permits
• Meet with Event Management and clients for an overview meeting before coordinating event
• General support for Event Management as workload permits

Venue Coordinator/Captain

• Coordinate and execute floor plan, decor, and run-of-show of private events as planned in conjunction with EM and client (detailed in steps of service)
• Support client on the day-of: ensure they feel relaxed, cared for, and heard
• Make game-day decisions in collaboration with client and staff (ie. weather, last-minute changes, adjusted decor placement, etc)
• If another captain is assigned (e.g. on days where there is more than 1 private event) ensure captain has all prints & information they need to succeed
• Participate in correspondence beginning 1 week before event
• Participate in rehearsals of ceremony if applicable 
• Respond to text & phone correspondence from client and vendors on day of event
• Send notes/EOS to EM, ED, and GM upon completion of event

About us:

Both of the restaurants in our hospitality group (Celestine, Grand Army Bar) are uniquely tailored to the neighborhood and environment they serve, catering to locals and visitors alike. Celestine is nestled in DUMBO at the top of Brooklyn Bridge Park and is a picturesque celebration destination and a neighborhood standby. 

Celestine’s events program is estimated to host around 70 private events in 2024, as well around 10 non-private events per month. The majority of our private events are weddings, but we also cater to corporate clients and celebrations of all kinds. The ethos of the events program is laid-back yet elegant service, with personalized yet streamlined sales.

Celestine, as well as the company at large, is committed to diverse hiring practices.

About our clients: 

Our clientele tend to be locals, typically young professionals, who prioritize quality time with loved ones in an intimate and memorable setting with excellent food and drinks. They are looking for casual elegance, low-maintenance planning, and a celebration in a setting that is uniquely Brooklyn. Clients come for the view, but they stay for the vibes!