About Us:
At The GRA Group, we are committed to crafting extraordinary experiences that inspire, motivate, and reward our clients' team and customers. As a provider of executive meetings and incentive trips, we pride ourselves on delivering seamless, unforgettable events that exceed expectations. We are seeking a talented Executive Meeting and Incentive Trip Planner to join our team and contribute to our continued success.

Position Overview:
We are looking for an experienced Executive Meeting and Incentive Trip Planner with a passion for creating exceptional experiences. The ideal candidate will have a proven track record in sourcing hotels, negotiating contracts, and planning extensive meeting and incentive travel itineraries. In addition, experience with CVENT or other meeting planning software is essential for this role. The successful candidate will possess strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Responsibilities:

• Collaborate with clients and The GRA Group's owner to understand objectives, preferences, and budgetary requirements for executive meetings and incentive trips.
• Utilize CVENT or other meeting planning software to manage event registration, attendee communication, and onsite logistics.
• Help with researching, sourcing, and negotiating contracts with hotels, resorts, and other venues to secure accommodations, meeting spaces, and amenities.
• Develop comprehensive travel itineraries that incorporate meeting agendas, team-building activities, excursions, and entertainment options.
• Coordinate logistics such as transportation, catering, audiovisual equipment, and other event services to ensure seamless execution of events.
• Serve as a point of contact for clients throughout the planning process, providing regular updates and addressing concerns.
• Manage all aspects of event budgets, including cost analysis, expense tracking, and reconciliation.

Qualifications:

• Bachelor's degree in Hospitality Management, Event Planning, Business Administration, or related field is a plus.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships with clients and vendors.
• Proficiency in Microsoft Office Suite.
• Willingness to travel as needed to oversee events onsite and conduct site inspections.

How to Apply:
Please submit your resume and a cover letter outlining your qualifications and experience in executive meeting and incentive trip planning. We look forward to reviewing your application and considering you for this exciting opportunity to join our team and create unforgettable experiences for our clients.

Job Type: Part-time

Pay: From $25.00 per hour

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Work Location: Hybrid remote in Rocky River, OH 44116