Part-Time Office Specialist IV

School of Behavioral and Social Sciences

St. Edward's University of Austin, Texas invites applications for the position of Office Specialist IV in the School of Behavioral and Social Sciences. This is a part-time position (16 hours per week, 4 days per week). Hours can be flexible.

The position reports to the Dean, School of Behavioral and Social Sciences. The person in this position performs any combination of administrative duties for the Office of the Dean and supports the Dean, staff, faculty, and students of the School.

Essential Responsibilities Include:

• Provide comprehensive administrative support in daily activities by managing the office, scheduling meetings and meeting spaces, drafting agendas, sending reminders, preparing/gathering materials for pre-meeting distribution, distributing all post-meeting materials.
• Provide clerical support to the Dean and Associate Deans as needed.
• Provide occasional support to the BSS faculty & staff.
• With the support of student workers, provide general support in daily activities of the office such as: greeting guests, producing routine correspondence, answering phones, organizing incoming documents, ordering office supplies, distributing mail, maintaining files, etc.
• Assist with coordinating special events including but not limited to back-to-school orientation, BSS events, awards ceremonies, graduation, etc.
• Perform other duties as assigned.

Qualifications include:

• High School Diploma with 2 - 6 years of demonstrated administrative support or relevant experience preferred: Experience working in an educational setting preferred.
• Must have the ability to demonstrate intermediate to advanced level skills in Google Suite, MS Office (Word, Excel, and PowerPoint) and virtual platforms such as Zoom. Willingness to learn university operating systems.
• Ability to work with a diverse constituency including faculty, staff, and students.
• Must have excellent verbal and written communication skills; strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; ability to work effectively with communities across the university; highly responsive to the needs of others.
• Must have high ethical standards and a strong sense of confidentiality; ability to demonstrate attention to detail; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; display solid problem-solving and interpersonal skills; work well independently and as part of a team.
• Ability to follow workplace and attendance guidelines.
• Successful completion of an employment and/or criminal history background check is required.

Expectations include:

• Work through collaboration: share information and meet deadlines; give and receive constructive feedback, listen with an open mind.
• Treat each other respectfully: speak to each other in a professional and respectful tone;
• Continually develop organization & take responsibility for excellence: commit to continuous assessment of the needs of students and take responsibility for continual analysis of policies
• Dedicated to high a standard of service: creative problem-solving skills, responding quickly, considerately, and correctly to the needs of those who need help
• Open communication: offer and accept suggestions for improvement
• Understand and promote diversity: support the ideal of equal and open access to opportunity for everyone.
• Maintain confidentiality.
• Work effectively with a diverse faculty, staff, student body, alumni, and community.
• Model inclusive excellence through actions that support the university's diversity commitment.
• Adhere to the policies and procedures established by St. Edward's University.

For detailed information, please scroll to the bottom of the page to download the job description.

HOW TO APPLY

Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.

EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

ABOUT ST. EDWARD'S UNIVERSITY

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

Sponsorship:

We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.